Pre-award FAQs

Pre-award FAQs

The following FAQs provide responses to common queries received by the pre-award team in the Research Office

Where can I find information on research grant opportunities?

Refer to the Research Office Research Grant Opportunities webpage. Here you will find information on ARC Grants, NHMRC Grants, Other External Funding, Internal MQ Funding and the Research Professional Database from which you can source opportunities through keyword searches and also set up personalised research funding email alerts.

When do I need to inform the Research Office of my intention to apply for a grant?

You should inform the Research Office Proposals Team via email to research.preaward@mq.edu.au as soon as you have made the decision to apply. They will add the details to their tracking system.

What is the Research Office deadline for compliance checking?

For grants and other formalised application process (eg tender):
One week prior to the funding bodies closing date. Email your application to research.preaward@mq.edu.au.

For research partnership, non-grant applications:
For proposals that were drafted with the full involvement of your Research Partnerships Manager (RPM), and have the funding partner's input, you will be advised of the timeline and requirements for submission to your RPM prior to external submission. For contact details of Research Partnership Managers see here.

When do I need to submit the Macquarie research project form (APLI/coversheet)?

For grants:
When you have a good draft of your application. The Macquarie research project form (APLI/coversheet) should be approved by your Head of Department and Dean prior to submission of the application to the funding body. Allow time for both to do this.

For research partnership, non-grant applications:
When approval is sought for a formalised proposal to a partner for a funding decision. These proposals will have been exchanged in draft and have the funding partner's approval in writing.

Why do I need to submit a Macquarie research project form (APLI/coversheet)?

An Application and Project Lifecycle Information (APLI) form is an essential part of submitting any proposal for grant-funded or partner-funded research because it:

  1. Allows the Research Office to create a record in IRIS (Macquarie's Integrated Research Information System) for your proposal to track its progress and, if the proposal is funded, help you to accept the offer and manage your project throughout its lifetime.
  2. Enables your Head of Department, Faculty Research Manager or Research Partnership Manager, and Executive Dean to formally approve the project, particularly your commitment of time (and that of other Macquarie researchers or professional staff) and consider other resource implications. While Application and Project Lifecycle Information (APLI) formalises this process, it should not discourage offline discussions about your proposal with the relevant people in your Faculty.
  3. Deals with the investigator certifications required by funding bodies at the pre-award (application) stage.
  4. Collects essential information about your application (e.g. FoR codes, ABS categories) that is required for Macquarie's reporting to Government in processes such as ERA, ABS, etc.

Where can I find MQ salary rates?

MQ salary rates can be found under 'General Resources' on the Training and Support webpage. These rates include salary on-costs.

Do I need to add the MQ Infrastructure Charge to my budget?

Refer to the University Research Indirect (Overheads) Costs Policy or email the RO Proposals Team via research.preaward@mq.edu.au or a Research Partnerships Manager via research.partnerships@mq.edu.au for advice.

Can I include a MQRTP Scholarship - as a Macquarie contribution - in my grant application?

Only if it is a Category 1 grant that meets the requirements within the MQRTP Scholarship Schedule. If required, you can email the Proposals Team via research.preaward@mq.edu.au for advice.

Who will submit my funding application?

For grants:
The Research Office is responsible for submitting grant applications on behalf of Macquarie. If an online submission which requires applicant submission and sign off (e.g. Smartygrants) you will submit your grant application after you have received compliance feedback from the Proposals Team.

For research partnership, non-grant applications:
You will be given the green light to submit your partner-funded project proposal once the appropriate University approvals are in place. If a funder requires submission by an authorised University officer, the Research Office will so do on your behalf.

For an overview of different ways to work with external organisations see this page.
For contact details of Research Partnership Managers click here.

I am not sure who to contact in the pre-award team. Can you explain the roles of the team members?

There are three main services provided by the pre-award team:

  1. Research Partnerships Managers: Identify, develop and manage relationships with private sector, government and philanthropic organisations and industry groups and identify and facilitate research funding opportunities
  2. Proposals Group: Provide advice and support to ensure compliance with funding rules and are responsible for proposal submissions 
  3. Research Development Consultants: Work closely with researchers to develop highly competitive track records and applications.

If you are unsure, ask any of us and we'll be sure to refer to to the most appropriate team member.

Who can assist me with a proposal to an external organisation that is not a grant scheme (i.e., Categories 2 and 3 research funding)?

Three Research Partnerships Managers in the Research Office Pre-Award Team who aligned with the University's Research Priorities and Faculties are available to provide advice and support for identifying and developing collaborations and related proposals for non-grant funding. This advice and support includes the partnership aspects of grant schemes such as ARC Linkage Projects.

For contact details of Research Partnership Managers click here.

Can I access previously successful grants?

Yes. The Successful Grants Library is located in the Research Office (C5C, level 3, east entrance) and contains external and internal grant applications that were successfully funded. Contact the proposals team via research.preaward@mq.edu.au or a Research Development Consultant, Ross Hill or Courtney Bendall, to access this resource. Due to an agreement with the owners of these applications, we are unable to send electronic copies to you, but you are welcome to come to the office to read through hard copies.

Who can I go to for strategic advice on my external grant application?

Research Development Consultants are available in the Research Office to work closely with researchers to provide strategic advice on the development of high-quality research proposals

Research Development Consultant - Dr Ross Hill, ross.hill@mq.edu.au, Phone 02 9850 4737
Research Development Consultant - Ms Courtney Bendall, courtney.bendall@mq.edu.au, Phone 02 9850 4745

Each Faculty also has a Faculty Research Office/Manager who can assist you in completing your grant application:

Faculty of Arts: ArtsRO@mq.edu.au
Faculty of Business and Economics: fberu@mq.edu.au
Faculty of Human Sciences: humansciencesresearch@mq.edu.au
Faculty of Medicine and Health Sciences: fmhs.researchsupport@mq.edu.au
Faculty of Science and Engineering: sci.research@mq.edu.au
Macquarie Graduate School of Management: research@mgsm.edu.au

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