Thesis FAQs

What is the Macquarie University Digital Theses Program?

The Macquarie University Digital Theses Program is a collection of digital versions of Macquarie University Higher Degree Theses deposited with the Library. Records of the theses are included in MultiSearch in Macquarie University ResearchOnline, the open access digital collection of the University's research and scholarly output.

Thesis records are also available in Trove Australia, Google and Google Scholar.

The Australasian Digital Theses Program (ADT) service was discontinued in 2011. All Macquarie records that were in ADT are available in ResearchOnline.

Who is eligible to deposit an Electronic Copy of their Thesis?

You are eligible to deposit a copy of your thesis if:

  1. your thesis has been approved
  2. you completed a Masters research degree, Doctor of Philosophy (PhD.) or Professional Doctorate degree
  3. you completed your degree at Macquarie University

Thesis created as part of a Masters degree by coursework will be accepted on a request basis by the student. Please contact researchonline@mq.edu.au if you would like to submit your masters coursework thesis.

Theses created as part of an Honors degree will be accepted on a request basis by the student, where the deposit is authorised by the Dean of the Faculty.

Is it mandatory to submit my thesis electronically?

Higher degree research candidates completing from 2011 are required to submit a digital copy of their thesis so that it may be added to the Digital Collection. Completing candidates will be sent information and a form relating to the submission of digital theses.

Higher degree research candidates completing prior to 2011 are invited to submit a digital copy of their thesis so that it may be added to the Digital Collection. These candidates should have been sent information and forms relating to the submission of digital theses as part of their award letter.

A Digital Thesis Collection form is also available online.

How do I Deposit?

Read the Digital Thesis Submission Guidelines (pdf, 68kb).

Read and complete the Digital Thesis Submission Form (rtf, 174kb) before submitting the digital copy of your thesis.

Submit the Digital Thesis Submission Form along with relevant digital documentation to the Higher Degree Research Unit. For further information, contact hdrexam@mq.edu.au.

What if I completed my thesis before the Digital Theses Program began?

If you have an electronic copy of your thesis it can be submitted to the Macquarie University Digital Theses Program. The Digital Thesis submission form is available at the following: Digital Thesis Collection form

All completed forms and documentation should be forwarded to the Higher Degree Research Office. For non-current students, if you are unable to arrange the relevant University signatures, the HDRO will arrange them for you.

If you do not have an electronic copy of your thesis, we are currently only scanning selective theses, depending on usage.  However please contact ResearchOnline if you would like to discuss options for making your thesis available.

What are the benefits of submitting an electronic copy of my theses?
  • an electronic theses has a greater potential readership than a thesis stored in hard copy, it can be read in any country at any time of the day
  • an electronic thesis is cited more often than a hard copy version and has greater research impact
  • it is also protected from destruction by disasters such as fire or flood because it is stored in Macquarie University ResearchOnline's secure digital environment

 

Why not just use my website to display an electronic version?

The Library uses commercial software that is specifically designed for storing digital objects. It has the following advantages over a website:

  • Availability - a thesis in the Library's repository is sent to other repositories such as Trove, Google Scholar, NDLTD and OAISTER and is more accessible to academic searches. The thesis is assigned persistent identification so that a link (URI) to the thesis will always be current regardless of what machine or directory the thesis is stored on.
  • Preservation and Security - specific preservation and metadata standards are adhered to so the digital objects can be viewed well into the future and are easily migrated to new systems with no loss of data. The thesis will also be protected by a thorough data protection policy to ensure backup and security. Storing your electronic thesis outside the repository may make it more vulnerable to loss or tampering.
  • Access Rights - the ability to view or hide the thesis in a repository can be tightly controlled.
  • Document Presentation - the repository can deliver additional viewing tools to enhance the viewing of the thesis. It can also create various relationships between digital objects such as images, video and sound files to create an enriched presentation.
  • Searching - the repository has powerful database indexes that are created from standardised metadata and a full text extraction. This allows full text searching and controlled searching similar to a library catalogue. The search results can be sorted, limited and emailed in a citation format.
  • State of the Art Systems - the repository will be upgraded regularly with new developments to ensure all of the above features and more are continually enhanced.

 

Will there be more risk of someone plagiarising my work if it is available on the web?

Plagiarism will always be a concern. While it can occur with print material, some researchers feel that their work is more vulnerable in electronic form because copying in a digital environment is inherently easy. Many participating thesis authors consider publishing on the web for all to see (with document security applied), a strategy for counteracting plagiarism and that a thesis lying in obscurity in a university library is possibly more susceptible. Incorporating your thesis into the ADT database will bring your work to the attention of a greater range of interested readers, will publicise your research and has the potential to enhance your professional reputation. Publishing to the web may make it a little easier for an unscrupulous researcher to plagiarise your work but it will also make it easier for them to be caught. Remember that plagiarism has always happened even in the pre-electronic world. If you have further concerns please contact the Macquarie University Copyright Coordinator

How do I know whether there are any copyright issues related to my thesis?

Check Macquarie's information on copyright, and talk to Macquarie University's Copyright Coordinator. Parts of your thesis may be subject to copyright and access may be applied to whole or part of the work. Please ask your Research Librarian if you would like further information.

Will I be able to publish the results of my thesis if it's in Macquarie University's Digital Theses Program?

A thesis and a monograph published subsequently are rarely identical. Monographs are often based on a thesis but are usually re-written to include new information such as comments from examiners and reviewers and to incorporate new information. It is worth remembering that the market for many academic books is extremely small and publication is often economically marginal. The Internet may well be the easiest way of disseminating your research. Some argue that Internet availability may even increase the eventual sales of the printed work by raising awareness of its existence. Again it would be wise to check your publisher's policy on this issue.

What about publishing my thesis as a monograph if I include the full-text of my thesis in an online digital collection?

A thesis and a monograph published subsequently are rarely identical. Monographs are often based on a thesis but are usually re-written to include new information such as comments from examiners and reviewers and to incorporate new information. It is worth remembering that the market for many academic books is extremely small and publication is often economically marginal. The Internet may well be the easiest way of disseminating your research. Some argue that Internet availability may even increase the eventual sales of the printed work by raising awareness of its existence. Again it would be wise to check your publisher's policy on this issue.

What are the Macquarie University Regulations?

Check the Higher Degree Theses Guidelines and the Library's Digital Thesis submission guidelines.

In brief Macquarie University allows candidates to submit their thesis either in hard copy, or in electronic format. Those intending to submit material in electronic format however need to give early notice of their intention and a hard copy may still have to be provided at the examiner's discretion.

How can I copy my thesis now?

Except where an exemption has been granted, Macquarie University requires that any thesis deposited with the Library be immediately available for use. Under the current arrangements the Library is free to make a copy of a thesis, in whole or in part, if this is requested by an individual for the purposes of research, criticism or review.

How do I convert a Word file to PDF?

Microsoft Word files can also be submitted but a PDF (Portable Document Format) file version of the thesis can be converted using Adobe Acrobat software. Information about Adobe Acrobat can be obtained from the Adobe website http://www.adobe.com/products/acrobat. Recent versions of MS Word, i.e. Word 2007 onwards will also allow you to save Word documents as PDF versions.

To improve accessibility of your PDF document for all users, please consider the following: Creating Accessible Adobe PDF Files. Acrobat Reader is a free program available from the Adobe site above. It enables you to view PDF files. Download the setup file and double click it to install the program on your computer. To install the latest version on your office computer please contact your IT support staff.

What are the acceptable file formats?

Acceptable file formats for the digital copy are PDF, Word and RTF, with PDF being preferred. The Library will arrange technical support to convert the thesis to the final required format. If your thesis is in another format, HDRU will contact the Library on your behalf to ascertain whether or not other formats are acceptable. For multi-media theses, please contact your Research Librarian. If submitting in PDF format please do not incorporate any security or access protection measures into the file as the library may need to make minor formatting adjustments.