Funding and grants

Funding and grants

HDR candidates in the Faculty of Arts may apply for funding within three schemes:

  1. HDR Research Project Funding (RPF)
    RPF is funded and administered by Departments. See section below for RPF Scheme information.
  2. Faculty of Arts HDR Candidate Conference Travel Scheme (FACCTS)
    FACCTS is funded by the Faculty, and administered by Arts HDR Office. Bookings and financial transactions are administered by Departments. See section below for  FACCT Scheme information.
  3. Post-Graduate Research Fund (PGRF)  
    PGRF is funded by the University, and administered by Arts HDR Office. Bookings and financial transactions are administered by Departments. Click here for PGRF information.

Funding and grant information

Delineation of departmental and faculty sources of funding

Funding schemes are not intended to cover the actual cost of a research activity in full. Rather, they provide a monetary contribution towards an approved research related activity. Candidates must consult their Departments before commencing any funding application. It is at the discretion of the Department, Faculty and/or University to determine how much of a project will be funded.

The Research Project Funding (RPF) is available for the following activities:

  • field trips, surveys, data collection or interviews;
  • access to specialist archive collections;
  • Department sanctioned production costs.

The Department/Faculty will not normally fund the following:

  • per diem travel expenses
  • airline cancellation fees
  • costs associated with home internet connections
  • research assistance
  • laptop/tablet purchases
  • equipment, spaces or services readily available from the Department or the University for use or loan (e.g. production equipment, studio spaces, editing programs, editing labs, etc.)
  • alcohol consumption in any context
  • text books

Limits on timing of travel within candidature

In keeping with current faculty and university guidelines regarding confirmation and submission, funding will not normally be provided for travel to PhD or MPhil candidates within the first six months of candidature or within the final six months of candidature. Funding support will only be available to in-time candidates. Funding for MRes candidates is available in Year 2 of the program. Travel for MRes candidates is undertaken only in special circumstances as determined by each Department. MRes candidates are not eligible for the FACCTS.

Retrospective claims

Retrospective claims are not allowed in any circumstance, and candidates should not pay or commit to payments/travel arrangements without an approval confirmation from the Department or Faculty.

Travel policy

All travel must comply with the University Travel Policy: www.mq.edu.au/policy/docs/travel/policy

Forms

HDR research funding (RPF)

HDR research project funding (RPF) for faculty of arts

Department HDR funding provides eligible research candidates with an opportunity to accelerate progress of their research and to access essential expertise, resources or equipment not readily available at Macquarie University. Applications for research project funds should be made through the Department HDR Director in consultation with the HOD.

The funding scheme is not intended to cover the actual cost of the research activity in full. Rather, it is a monetary contribution towards the approved research related activity. Funding within this scheme is limited by department and faculty budgetary constraints.

The Research Project Funding (RPF) is available for the following activities:

  • field trips, surveys, data collection or interviews
  • access to specialist archive collections
  • department-sanctioned production costs.

Eligibility

The applicant must be a candidate for a Higher Degree Research program in the Faculty of Arts (full-time or part-time) and:

  • be within the first 3 (full-time equivalent) years of their candidacy, if undertaking a PhD program, or
  • 2 (full-time equivalent) years of their candidacy, if undertaking a MPhil program, or
  • a Year 2 MRes candidate (Note: this is only for RPF).

Candidates who seek funding:

  • must be able to demonstrate satisfactory academic progress towards timely completion of their research program in the current calendar year as assessed by the Principal Supervisor, Department and the Faculty;
  • must have appropriate ethics clearance approval where relevant; evidence of ethics clearance approval must be provided with the Application;
  • if traveling overseas, must obtain approval from the University, using the  OSR Form, to travel to the nominated destination;
  • cannot apply for funds to travel while they are on Leave of Absence from candidature;
  • must not have an outstanding financial liability to the University.

Assessment of applications

Applicants should submit the RPF form to their Department. Applications are considered by HDR Directors in consultation with the Head of Departments. The application should include the following attachments:

The application form provides space for the supervisor to write a supporting statement commenting on:

  • how the activity to be funded will benefit the candidate; and
  • whether the applicant is at an appropriate stage in their research to undertake the proposed research activity.

Criteria for assessment:

  • the quality of the application
  • the case for how the proposed research activity is essential to the thesis project
  • whether the candidate has made adequate progress in their research and is at an appropriate stage to be undertaking the proposed activity
  • justification of the proposed budget
  • the statement of support from the supervisor.

Travel policy

All travel must comply with the University Travel Policy: www.mq.edu.au/policy/docs/travel/policy.html

Forms

Faculty of Arts HDR Candidate Conference Travel Scheme (FACCTS)

The FACCTS is a scheme that allows candidates to seek funding from the Faculty for travel, accommodation and registration costs associated with attendance at key conferences relevant to their PhD/MPhil project. Funding is provided on a competitive basis to the level of funding available each year in the Faculty. Conferences must be of high standing and should benefit the candidate’s PhD/MPhil project in some way. Applicants should consult with their supervisor and Department HDR director before making an application, and comply with the Faculty requirements in relation to presenting a paper. The maximum grant available to each candidate is $3500 over the entire candidature. The FACCTS scheme  is not available to MRES students.

Eligibility

The applicant must be a candidate for a higher degree research program in the Faculty of Arts (full-time or part-time) and:

  • be within the first 3 (full-time equivalent) years of their candidacy, if undertaking a PhD program, or
  • 2 (full-time equivalent) years of their candidacy, if undertaking a MPhil program.

Candidates applying for funding:

  • must have satisfactorily completed the Confirmation of Candidature process; and
  • must be able to demonstrate satisfactory academic progress towards timely completion of their research program in the current calendar year as assessed by the Principal Supervisor, Department and the Faculty; and
  • must have appropriate ethics clearance approval where relevant - evidence of ethics clearance approval must be provided with the Application; and
  • must obtain approval from the University to travel to the nominated destination by submitting both the OSR form and the Individual Travel Risk Checklist; and
  • cannot apply for funds to travel while they are on Leave of Absence from candidature; and
  • must not have an outstanding financial liability to the University.

Assessment of Applications

Applications for FACCTS funding will be considered in three rounds per year by the Faculty HDR Sub-committee. Applicants must submit the FACCTS application form to Arts HDR Office (10HA 225) no later than the following dates:

Round 1:          20 April

Round 2:          20 July

Round 3:          19 October

Please note that funding will only cover travel costs, accommodation and the conference registration fee.  Other items such Per Diem (meals and minor incidentals) will not be funded.

Incomplete applications will not be considered.

Candidates should aim to apply for a round at least two months in advance of the conference in order to allow time for assessment and travel management. Travel and conference registration arrangements will be managed by Departments after candidates have been notified of their success by the Sub-committee.

Applicants must attach the following to their applications:

  • an abstract of the paper to be presented;
  • status of the conference (e.g. from conference website, ‘call for papers’ information, etc.);
  • evidence that the paper has been accepted, if available (applications for papers not yet accepted for presentation will be considered, but evidence of acceptance must be provided before any funds are released);

Supervisors are required to write a supporting statement commenting on:

  • the relevance of the conference or research activity to the applicant’s PhD and broader research area;
  • whether the applicant is at an appropriate stage in their research to present their research to their peers or to undertake the proposed research activity.

Criteria for Assessment:

  • Demonstrable progress towards timely completion.
  • Strength of support from Supervisor and/or Dept. HDR Director.
  • Relevance of conference to the HDR project.
  • Standing of conference in the Discipline.
  • Potential for enhancing high quality publication opportunities.

The sub-committee reserves the right to seek further quotes for airfares and may decide to fund less than the amount requested.

Should applicants be unable to attend the approved conference, or should they wish to transfer their funding to an alternative conference, they must obtain approval from the Faculty Associate Dean, HDR.

Travel Policy

The University has a five-step process for planning and booking travel which must be completed for all travel:
https://staff.mq.edu.au/work/travel/planning-and-booking

Submitting FACCTS Application

The University has recently implemented a new procedure for all travel. You are now required to submit both the OSR form and the Individual Travel Risk Checklist with the FACCTS application form.

Please liaise with your Supervisor to complete the Checklist and direct any questions regarding the Risk Assessment process or how to complete the form to <traveladvice@mq.edu.au>.

Forms

The Faculty of Arts HDR Candidate Conference Travel Scheme (FACCTS) form

Notification of Approved Offsite Research (OSR) form

Travel Risk Checklist

Final Report form

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