Election forms and FAQs
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Code of conduct for student elections FAQs on nominations and elections The University's repository for approved policy documents

Information for staff and students standing for election

Elected staff and student representatives are included in the University's major governing bodies (Council, Academic Senate and Faculty Boards).

The Student Representative Committee is the main student group at the University and is formed of a mixture of elected and appointed student positions.

A notice of election for elections in Session 1, 2025 was issued on 19 March 2025 for the following elections:

STUDENTS

UNIVERSITY COUNCIL

Term of Office - 2 years: 01/06/2025 - 31/05/2027

  • one (1) student member of University Council

As the number of nominations received was greater than the number of persons to be elected for the position, an online election will be conducted in accordance with Schedule 1 of the Macquarie University By-law 2005. The ballot draw was conducted by the Deputy Returning Officer on Wednesday 9 April 2025, and the results are available on the elections homepage.

Voting Arrangements

  1. Voting will be conducted by an anonymous online ballot hosted by a third party poll provider that is accessed using a unique and secure link emailed to all eligible students.
  2. Candidates on the ballot form will be presented in the order in which names are drawn by lot by the Deputy Returning Officer.
  3. Voters are to mark their vote on the voting form by inserting the number “1” opposite the name of the candidate to whom the voter wishes to give their first preference.
  4. If the voter wishes to show their order of preference for any or all of the remaining candidates, the voter may do so by inserting the numbers “2”, “3”, “4” and so on, as the case requires, opposite the names of any of the remaining candidates so as to indicate by numerical sequence the order of their preference for the candidates.  The results are determined in accordance with the procedures set out in the Proportional Representation Manual: Rules for Conducting Elections by the Quota-Preferential Method.

All students of the University eligible to vote in the election will be sent a secure link to vote when the ballot opens at 3.00 pm on Wednesday 30 April 2025.

All votes must be received by the Deputy Returning Officer by 3.00 pm on Wednesday 14 May 2025.  

If you have any questions about the voting process, please contact Governance and Compliance Services by emailing election@mq.edu.au

FACULTY BOARDS

Term of Office - 2 years: 01/06/2025 until 31/05/2027

Faculty of Arts Faculty Board

  • one (1) Academic Staff Member – School of Humanities

As the number of nominations received exceeds the number of vacant positions, an online election will be conducted in accordance with Section 4 of the Faculty Rules for this position.

Voting Arrangements

  1. Voting will be conducted by an anonymous online ballot hosted by a third party poll provider that is accessed using a unique and secure link emailed to all eligible staff
  2. Candidates on the ballot form will be presented in the order in which names are drawn by lot by the Deputy Returning Officer.
  3. Voters are to mark their vote on the voting form by inserting the number “1” opposite the name of the candidate to whom the voter wishes to give their first preference.
  4. If the voter wishes to show their order of preference for any or all of the remaining candidates, the voter may do so by inserting the numbers “2”, “3”, “4” and so on, as the case requires, opposite the names of any of the remaining candidates so as to indicate by numerical sequence the order of their preference for the candidates.  The results are determined in accordance with the procedures set out in the Proportional Representation Manual: Rules for Conducting Elections by the Quota-Preferential Method.

All academic staff of the University eligible to vote in the election will be sent a secure link to vote when the ballot opens at 3.00 pm on Wednesday 30 April 2025.

All votes must be received by the Deputy Returning Officer by 3.00 pm on Wednesday 14 May 2025.  

For the ballot draw results, casual vacancies and staff elected unopposed, please see the results on the elections homepage.

Student candidates wishing to appoint a campaigner, please use the following form:

Campaigner form

If you have any general questions about elections please contact election@mq.edu.au

More information on student elections can be found in these documents:

Please note these will be updated and reissued at the time of each notice of election.