Pre approval - new applications

Pre approval - new applications

Preparing your application

All staff and students who will be conducting research or demonstration teaching projects that involve the use of live vertebrate animals must apply to Macquarie University's Animal Ethics Committee for ethics review.

Please consult a research ethics advisor (REA) prior to making a submission if you require ethics advice or guidance.

To apply for ethics review, download the relevant application form from the resources page and other forms or appendices as required. Once completed, email your application and attachments in PDF format to

Questions about your application can be directed to the Ethics Secretariat on +61 (2) 9850 4459 or at

If your submission is a clinical trial, visit Clinical trials (this page will be available in 2018).

Low and Negligible Risk (LNR) in research is defined as:

Low risk research is defined by the National Statement as "research in which the foreseeable risk is one of discomfort. Research in which the risk for participants is more serious than discomfort is not low risk.” Negligible risk research is defined by the National Statement as research in which there is no foreseeable risk of harm or discomfort; and any foreseeable risk is no more than inconvenience.

What to include in your application

All documents should be submitted in PDF format:

  • Application form, with correct contact details and staff/student ID where applicable
  • Participant information and consent forms
  • Proposed questions, questionnaires and surveys
  • Advertisements or recruitment leaflets, letters and emails
  • Telephone scripts
  • Letters of approval from organisations assisting in the research in any way
  • Approval letters from other HRECs

Application assessment

Applications for research that is greater than low or negligible risk are allocated to the next available HREC meeting.  Low risk applications are reviewed by the relevant sub-committee.

You should expect to receive notification about the ethical review within 10 working days following the meeting. During busy periods (the start and the end of the year), it may take longer to process your application.

The low risk subcommittees review applications as they are submitted (there are no meeting dates).  Applications reviewed by the subcommittees should have a response within 20 working days of submission.

Notification of outcome

Notification of the outcome is sent to the Chief Investigator by email. Researchers may receive approval, or be asked to make changes to the application, or the application may be rejected.  If you are asked to make changes to your application, these changes may need to be rereviewed by the HREC at a meeting.  In planning your research, you should allow sufficient time for ethics review.

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