Statutory reporting

Statutory reporting

Our team is responsible for:

  • Managing the University's statutory student and staff statistical reporting function including responsibility for managing the acquisition, transformation, verification and extraction of data to meet mandatory reporting requirements;
  • Monitoring changes to the data collection requirements, and providing expert advice and assistance to stakeholders and student and staff systems on designing and implementing system revisions to meet these changes;
  • Providing expert advice to the University community concerning student and staff statutory reporting issues, including definitions, processes, timelines and implications of changes, and training; and
  • Advising the University Executive on Funding Agreements and TEQSA enquiries.

Role and responsibility

Our team is responsible for the Student Data Collection administered by the Department of Education. This is an annual data collection, with a minimum of four main submissions every year. The Department of Education collects data on enrolments, student load, courses, HECS-HELP, FEE-HELP, OS-HELP, unit of study completions, course completions for students attending higher education providers in Australia, and direct applications to the University.

Our team also provides data for the Australian Taxation Office (ATO) in respect of collection of data about loan scheme debts which are to be recovered through the taxation system.

It is a condition under the Higher Education Support Act 2003 (Cth) (see Section 19-70) that a higher education provider must provide statistical information in respect of the provision of higher education by the provider. The provision of data for the Student Collection is one set of such statistical information.

Non-compliance could lead to a breach of the quality and accountability requirements for a higher education provider (see Section 22-15 of the Higher Education Support Act 2003 (Cth)).

All data reported is submitted to the Higher Education Information Management System (HEIMS), where records submitted to the government by the University can be viewed and data can be used by the government to monitor a student's progress and their student learning entitlements.

Data requirements

The appropriate data elements, scope and file specifications for all of the student and staff files we submit to the government are located under the tabs of ‘Higher Education Student reporting requirements’ and ‘Higher Education Staff reporting requirements’, respectively.

You can download a copy of the current higher education student reporting schedule.


The Tertiary Education Quality and Standards Agency (TEQSA) is a system-wide quality measure implemented by the Australian Government, to ensure Australia's higher education system remains robust and of high quality in a globally connected and competitive world. Our team responds to enquiries from this agency.

For more information, Please contact us.

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