The University collects personal information from you at the commencement of and throughout your employment with Macquarie University.  This includes information collected from you when you amend or vary your personal details, apply for leave or participate in staff reviews.  Your personal information is recorded on the University's databases. Where the information collected from you includes health information as defined under the Health Records and Information Privacy Act 2002 (NSW), this notice will apply to the collection of that information.

Staff members may use your information for the following purposes: 

  • enabling your employment with the University including to determine your pay, leave and superannuation entitlements;
  • providing you with access to staff facilities and services at the University, including providing you with a campus card and email address;
  • informing you of events;
  • notifying your nominated emergency contact person in the event of an emergency;
  • complying with legislative reporting requirements;
  • attending to day to day administrative matters;
  • preparing statistical analysis; and
  • using the information as otherwise permitted by law.

The information collected may be disclosed to the following types of organisations:

  • your nominated financial institution for payment of salary;
  • your superannuation scheme e.g. Unisuper;
  • organisations that provide salary packaging benefits to eligible and participating staff members, such as childcare, car parking permits and novated leasing;
  • accommodation service providers and landlords for the purposes of sourcing suitable accommodation for you (if required);
  • organisations that provide staff with the option to request automated deductions for services, such as health insurance providers and union fees;
  • other University campuses, if necessary for any secondment or overseas work or study undertaken;
  • service providers and consultants such as recruitment agencies, travel agents, banks (for instance to administer the pre paid facility on the campus staff card), printers/mailing houses, logistics and IT and software service providers whom the University engages to perform services on its behalf;
  • government departments such as the Australian Taxation Office and the Department of Immigration and Citizenship;
  • the University's legal advisers, auditors or other professional advisers and consultants engaged by the University;
  • to Macquarie University controlled entities, such as MGSM Ltd, U@MQ Ltd or Access Macquarie Ltd in circumstances where the University manages employment services to those entities;
  • in the event of a crisis requiring urgent attention, police, medical or hospital personnel, your nominated emergency contact person and other personnel as is necessary to respond to the emergency; 
  • to others as permitted by the privacy laws; and
  • IT service providers who may (or use third party hosting providers that may) store data outside Australia or in the 'cloud'. When the University discloses your information to overseas recipients, it takes measures to ensure those recipients treat your information in accordance with applicable privacy legislation.

The University will not otherwise disclose your information without your consent, unless required or authorised by law.

You are not required by law to supply us with your personal details for the above purposes, however, if you choose not to provide the information requested, it may not be possible for the University to process your particular request or entitlement.

You have a right to access personal information that Macquarie University holds about you, subject to any exceptions in relevant legislation. If you wish to seek access to your personal information or inquire about the handling of your personal information, please contact the University Privacy Officer by email at privacyofficer@mq.edu.au

This privacy collection statement applies to all methods by which the University collects your personal information including by electronic or verbal means or in written form.

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