Fieldwork is considered as an investigation or search for material, data, etc., made in the field as opposed to the classroom, laboratory, or official headquarters.
For example: local parks, farms, beaches, rock platforms, State Forests, National Parks etc. Fieldwork can include a wide range of activities covering both the terrestrial and aquatic environments.

Note: Travelling to conferences, off-campus laboratory visits, or training courses is not Fieldwork (Absence on Duty required only).

Fieldwork planning steps:

  1. Email the fieldwork manager to organise a fieldwork induction. The fieldwork manager will help you with planning fieldwork, understanding policies and procedures and how to use the online field risk assessment program, equipment or training requirements, available resources and booking systems.
  2. Complete a vehicle induction and organise access to vehicle keys if a university fleet vehicle is required for undertaking any off-campus activity
  3. Logistically plan accommodation, travel, participants and your itinerary to the best of your ability. This is required to complete the Field Friendly entry. Please consult with the fieldwork manager if there are any issues in the planning stages.

    Note: some bookings may not be approved or made until your fieldwork is approved, but they can still be planned.

  4. Complete all field planning through Field Friendly and ensure it is approved before entering the field.

  5. Complete an Absence on Duty application. Please allow at least two weeks for approval

  6. Collect any safety or fieldwork related equipment from the appropriate professional staff. The fieldwork manager can advise you who to contact.

  7. Embark on safe and successful fieldwork. Please contact the fieldwork manager immediately if there are any changes to fieldwork, accidents or incidents.

Vehicle Use Information

  1. The keys to our four Environmental Sciences fleet vehicles will soon be kept in the KeyWatcher cabinet on Level 3 of 12WW in the photocopier room. Sarah will be making sure everyone will have be able to have access at all times and this will remove the need for you to find one of the Professional staff to get or return the keys, it will be completely your responsibility. The key cabinet will work on a code system and users will be issued with a unique code for accountability and tracing where keys are.
    There will no longer be a set of keys at EMC, all will be kept in this key cabinet.
  2. All vehicles need to be booked on the vehicle booking system: Login using your OneID.
  3. Private vehicle use - we don't encourage private vehicle use but understand that sometimes it is required. If the use is for non-fieldwork travel then your registration and license must be provided to our administrators via AOD. It'll be kept on record then and you will be authorised to use your own car. For fieldwork, you will need to upload these as qualifications in Field Friendly and let Aida know that a duplication in AOD is not required. Please note the university will not insure your personal car for business use, only your person if your activities are approved. Also, please consider checking your own vehicle insurance as it may be void if an accident occurs in your car while 'on business'.
  4. All fleet vehicle users are responsible for any fines that are received whilst you are driving. The fines go to University finance and then are forwarded to Russell, whereby he checks the logbooks and signs over to the offending driver. Failure to pay those fines puts the registration of the entire University fleet across multiple departments into a suspended status.
  5. Fill in the logbooks accurately and in legible handwriting and please supply account numbers either via entry in the logbook or in the notes section of the online booking system.
  6. Report any damage immediately. We recently had an instance where the Amarok had sustained damage to the side of it beneath a passenger door. It was bad enough that someone would have to had been aware of when it happened. This puts the vehicle out of action for a few weeks whilst being repaired - therefore it's very important to report all damage as soon as it happens so we can undertake repairs ASAP - reducing the time the vehicle is out of action.
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