At its meeting on 21 November 2023, Academic Senate approved revisions/amendments to the following:

• Course of Study Monitoring and Review Policy
• Course of Study Reaccreditation Policy
• Graduate Research iThenticate Procedure
• Graduate Research Thesis Preparation, Submission and Examination Policy and Procedure (for implementation in 2024)
• Recognition of Prior Learning Policy

A summary of the changes made is captured under the Status and Details tab, located in the menu bar at the top of each document.

Open for consultation

All staff are invited to provide feedback through the Bulletin Board on the following policies currently under review/development:

• Reporting Wrongdoing – Public Interest Disclosures Policy (proposed to be retitled as the Public Interest Disclosures Policy)
• Data Breach Policy

If you need help or have any questions or feedback about any policy matter, please don’t hesitate to contact the Policy team in Governance and Compliance Services: policy@mq.edu.au.

In recognition of these challenges, we have developed a guidance note outlining the University’s position on the use of generative AI in research, to inform understanding about the obligations associated with the use of this technology.

Areas covered include the use of generative AI for research publications, theses, peer reviews, and grant applications.

Next year, researchers will be invited to workshops offered by various faculties and the Centre for Applied AI to learn more about the role of generative Al in research. Details about the workshops will be shared on the staff intranet. A hands-on introduction to large language models like Bing Chat and ChatGPT, featuring Dr Brian Ballsun-Stanton, Solutions Architect (Digital Humanities) from the Faculty of Arts, is now available to view.

Resources and workshops are listed on the Research Data Management Sharepoint, where you can register for updates about generative AI training.

If further information is required about responsible use of generative AI in research, contact your faculty research integrity advisor.

View the guidance note here.

New or fully reviewed:

• Academic Costume Rules
• Academic Senate Rules
• Graduate Research Rules
• Council and Council Committees Procedure
• Charter of Council
• Professor Emerita/Emeritus Policy and Professor Emerita/Emeritus Procedure

A summary of the changes made is captured under the Status and Details tab, which is located in the menu bar at the top of each document.

Expired Policies

The following superseded policies have been expired by the Approval Authority:

• Entertainment Policy
• Fringe Benefits Tax Guidelines
• Professional Association Membership (Personal) Policy.

If you need help or have any questions or feedback about any policy matter, please don’t hesitate to contact the Policy team in Governance and Compliance Services: policy@mq.edu.au.

New or fully reviewed:

• Evidencing Aboriginal and/or Torres Strait Islander Identity Policy
• Curriculum Architecture Policy
• Research Authorship Policy and Research Authorship Grievance Procedure

A summary of the changes made is captured under the Status and Details tab, which is located in the menu bar at the top of each document.

Open for consultation

All staff are invited to provide feedback through the Bulletin Board on the following policies:

• Graduate Research Thesis Preparation, Submission and Examination Policy and Procedure

If you need help, or have any questions or feedback about any policy matter, please don’t hesitate to contact the Policy Unit: policy@mq.edu.au.

The PID Act provides a framework for how staff in public sector organisations, including universities, can report their concerns if they become aware of serious wrongdoing. It aims to encourage a strong ‘speak up’ culture and give staff confidence that it is safe to act in the public interest by reporting wrongdoing.

At Macquarie, we are committed to the highest standards in governance, ethical behaviour and accountable conduct, and recognise the important role our staff play in promoting an ethical, accountable culture and the integrity of administrative and management practices.

All staff and leaders of the University have a responsibility to act in the public interest and are encouraged to speak up when they become aware of serious wrongdoing or suspected wrongdoing at the University.

The process for reporting a public interest disclosures is outlined in our Reporting Wrongdoing – Public Interest Disclosures Policy, which we are currently updating to reflect the new legislation. We will also be launching new training for managers so that they are aware of their obligations under the new PID Act and can identify and deal with a public interest disclosures appropriately.

You can read about the new PID Act here.

New or fully reviewed:

• Gifts, Benefits, and Entertainment Policy

Amended: 

• Academic Promotion Policy
• Academic Promotion Procedure

A summary of the changes is captured under the Status and Details tab, which is located in the menu bar at the top of each document.

Open for consultation

All staff members are invited to provide feedback through the Bulletin Board on the following policies:

• Evidencing Aboriginal and/or Torres Strait Islander Identity Policy
• Graduate Research Rules

If you need help or have any questions or feedback about any policy matter, please don’t hesitate to contact the Policy Unit: policy@mq.edu.au.

Recent Approvals

New or fully reviewed:

• Expense Policy
• Expense Guideline
• Delegations of Authority Policy and Register

Amended:

• Admission Policy

A summary of the changes made is captured under the ‘Status and Details’ tab, located in the menu bar at the top of each document.

Open for consultation

All staff are invited to provide feedback through the Bulletin Board on the following policy:

• Student Accessibility Policy and Procedure

If you need help or have any questions or feedback about any policy matter, please don’t hesitate to contact the Policy Unit: policy@mq.edu.au.

Recent approvals

New or fully reviewed:

• Admission Policy
• Aegrotat and Posthumous Awards Policy
• Gifts, Benefits, and Entertainment Policy
• Higher Degree Research International Fee Refund Policy
• Research Quality Assurance Policy
• Student Conduct Rules (replacing the Student Discipline Rules)
• Student Conduct Procedure (replacing the Student Discipline Procedure)

Amended:

• Academic Appeals Policy
• Academic Appeals Procedure
• Art Collection Policy

A summary of the changes is captured under the ‘Status and Details’ tab located in the menu bar at the top of each document.

Open for consultation

All staff are invited to provide feedback through the Bulletin Board on the following policies:

• Course Transfer Policy – open until 2 May 2023
• International Agreements Policy – open until 5 May 2023
• Research Third Party Arrangements Policy – open until 5 May 2023

If you need help or have any questions or feedback about any policy matter, please don’t hesitate to contact the Policy Unit: policy@mq.edu.au.

New or fully reviewed:

• Admission Policy – Schedule 1 English Language Admission Requirements to Coursework and Non-Award Courses
• Countering Foreign Interference Complaint Procedure
• Research Risk Review Procedure
• Student Representative Committee Terms of Reference
• Quality and Standards Monitoring and Reporting Procedure
• University Medal Committee Terms of Reference

Amended:

• Delegations of Authority Policy and Delegations of Authority Register
• Enrolment Policy
• Quality Assurance Framework Policy

A summary of the changes made is captured under the Status and Details tab which is located in the menu bar at the top of each document.

Open for consultation

All staff are invited to provide feedback through the Bulletin Board on the following policies:

• Study for Staff Policy – open until 22 March 2023
• Research Quality Assurance Policy – open until 27 March 2023
• Purchasing Policy (Low Value Spend) and Purchasing Guideline (Low Value Spend) – open until 30 March 2023
• Academic Integrity Policy – open until 14th April 2023
• Work Integrated Learning Procedure – open until 14th April 2023

If you need help or have any questions or feedback about any policy matter, please don’t hesitate to contact the Policy Unit: policy@mq.edu.au.

As part of this review, the current Academic Integrity Policy is available for comment on the Policy Central Bulletin Board. You are also invited to complete a brief survey and provide feedback on the current policy.

Your feedback is important as it will serve to highlight areas that are unclear or require improvement and will be incorporated into the review.

Please provide comments and feedback either on the Bulletin Board or via the survey by close of business Friday 14 April.