Knowing your student visa conditions is an important part of studying and stay in Australia.
We want to ensure you are aware of your Student Visa conditions so that you can maintain a positive study experience. However, you must also be aware that the University has legal obligations to provide information to the Department of Home Affairs in specific circumstances.
For example, the University must inform the Department of Home Affairs if you are no longer studying, or, the University may inform the Department of Home Affairs if you have breached University rules.
Student Visas and Confirmation of Enrolment
In order to maintain a valid Student Visa, you must have a valid Confirmation of Enrolment. You will receive a Confirmation of Enrolment as part of your enrolment process before you leave your home country. If your Confirmation of Enrolment is ever cancelled for a breach of University Rules or Requirements, then this may lead to your Student Visa being cancelled or expiring.
If you experience any difficulty with your student visa or requirements, or have questions regarding your Confirmation of Enrolment see your Student Advocacy and Support Adviser. Your adviser can explain the University's rules and processes to ensure you are meeting your requirements. Your adviser cannot provide advice on other types of Visas or migration law advice.
What are visa conditions?
Visa conditions are the rules of your visa. They are set by Australian law and must be followed as the Department of Home Affairs may cancel your visa if you breach these conditions.
For a full list of your student visa conditions go to the Department of Home Affairs.
Course duration and Study Load
Student visa holders are required to complete their course within a set period of time, indicated by your Confirmation of Enrolment (CoE).
The course duration is based on a full time study load. A full time study load usually requires a student to take 4 subjects in each compulsory study period.
Visit the Course Database for details about your course duration.
If you experience academic difficulties, or situations which are considered to be compassionate or compelling, then you may be eligible to reduce your study load.
If you wish to request to reduce your study load submit a form via ask.mq.edu.au
Extending your course duration
If you have difficulties during your studies, you may require additional time to complete your program. This may occur if you
- fail a subject/s and need to retake the subject/s
- have been granted a Reduced Study Load
You may then require an extension of program which will require an updated Confirmation of Enrolment (CoE). To request a new CoE go to ask.mq.edu.au
With the change in the duration of your study program, you may need to extend your student visa.
Maintain enrolment and course progression
You must remain enrolled in your course and you must satisfy course progression requirements.
If you are at risk of not satisfying course progression requirements you will be contact by the University and asked to take part in a program. The program is designed to help you improve your academic performance.
If you do not meet progress requirements, defined by the degree rules, you may be excluded from Macquarie University. Students who are excluded have the opportunity to appeal. Students who do not appeal or who are not successful in their appeal are reported to the Department of Immigration. This may result in an cancellation of your visa.
Changing address or contact details
You must notify Macquarie University within 7 days via eStudent:
- of your new address when you first arrive in Australia
- if you change your address at any time during your enrolment
- of any new contact details
If you do not update your address details and there is a problem with your visa, you will not receive communication from the Department of Immigration and your visa may be cancelled without you knowing.
Macquarie University will contact students via their Macquarie Student Email address. You should regularly check your student email for important updates and information. The University will not email your private email address.
Remain with Macquarie University for 6 months
You must study with Macquarie University for at least six calendar months, if your visa was obtained for study at this institution.
If you have come to study an English course (eg ELC), or a preparatory course (eg SIBT) on a package offer, you must complete this course and then continue your studies at Macquarie University for at least six calendar months.
Find out more about transfer and release conditions.
Student visa holders are able to work up to 40 hours each fortnight while your course is in session (excluding any work undertaken as a registered component of their course of study or training).
You can also work unlimited hours during scheduled course breaks.
Postgraduate Research (subclass 574) visa holders can work unlimited hours once your courses have started.
Family members are not allowed to work until you begin your course. They are allowed to work up to 40 hours a fortnight at all times. Family members of students who have started a postgraduate research course may work unlimited hours.
The Department of Immigration will check work places to make sure that students are not exceeding their hours. Employers are also legally required to provide information to the Department of Immigration.
See details on work limitations for international student visa holders.
Overseas Student Health Cover (OSHC)
All International students and their families (on student dependent visas) are required to have medical insurance while in Australia as part of their visa conditions.
All international students will be required to have OSHC cover for the length of their visa. If you are granted permission to extend your program you will need to arrange for additional cover.
Click here for more information on Overseas Student Health Cover.
Change of welfare arrangements - Under 18 years of age
If your under 18 years of age and do not live with a parent or legal guardian in Australia, you must not change your accommodation, support and general welfare arrangements without consulting your Student Advocacy and Support Adviser.
Students Under 18 years of age must meet with a Student Advocacy and Support Adviser twice a week during their studies.
External / Distance study
You can study up to 25 per cent of your course by online and/or distance learning, but in each compulsory study period you must be studying at least one unit that is face to face teaching and not online or by distance. It is important that you check the teaching method when registering for units to make sure you meet this rule and discuss any queries with your Student Advocacy and Support Adviser.
A Suspension of Study allows students who are experiencing compassionate or compelling circumstances who are required to take a break from study and return to your home country.
If approved to suspend your program, you are required to contact the Department of Home Affairs to ask about your student visa status.
For more information about Suspension of Studies requirements contact: Student Advocacy and Support Student Advocacy and Support
To request permission for a suspension of studies go to ask.mq.edu.au
Withdrawal from Macquarie University
Should you wish to withdraw from the University and have already commenced study at Macquarie, you can submit a Student Withdrawal and Release form online via ask.mq.edu.au
Students who have studied with Macquarie University for more than six calendar months are able to stop their studies by notifying the University (using the above form). Students who have not studied for more than six calendar months must request permission to be released from their studies. A release will only be granted in exceptional and specific circumstances.