Research Training Program Scholarship Guidelines

Research Training Program Scholarship Guidelines

Macquarie University Research Training Program Scholarship Guidelines

1. PURPOSE

To outline the principles of administration of Research Training Program Scholarships at Macquarie University.

2. BACKGROUND

Macquarie University is allocated funding to support Research Training Program (RTP) Scholarships and is required to maintain guidelines which are publicly available as part of the conditions attached to that allocation.

3. SCOPE

3.1 These guidelines and associated procedures and conditions apply to Commonwealth supported Research Training Program funded scholarships at Macquarie University. It applies to all prospective applicants for, and recipients of, a Research Training Program Scholarship. The guidelines and procedures apply to all staff working with Research Training Program Scholarships including selection, ongoing eligibility and administration.

3.2 These guidelines do not apply to scholarships other than Research Training Program Scholarships.

4. GUIDELINE STATEMENT

4.1 General Principles

4.1.1 Macquarie University will select candidates to be offered RTP Scholarships through a competitive process, and in accordance with the Commonwealth Scholarship Guidelines (Research) 2017, hereafter referred to as the ‘Commonwealth Guidelines’, made under section 46 – 20 of the Higher Education Support Act 2003, within the limits of its Research Training Program grant each year.

4.1.2 Where changes to the Australian Government’s Research Block Grant schemes impact continuing HDR candidates, the University communicates these changes to continuing students prior to the effective date of changes, and ensures that continuing students are not disadvantaged by the changes. Specific arrangements are set out in Section 4.10.

4.1.3 Candidates who are awarded an RTP Scholarship are required to comply with all University policies including their Conditions of Award, and those relating to satisfactory academic progress in the program of enrolment. The University will monitor academic performance and may terminate a Research Training Program Scholarship if a candidate is in breach of any of its policies or guidelines.

4.1.4 Candidates who are awarded an RTP scholarship must ensure the Commonwealth’s contribution is acknowledged when, at any time during or after the completion of their program, the recipient of the scholarship, his/her supervisor or any other party published or produces materials such as books, articles, newsletters or other literary or artistic works which relate to the research project carried out by the scholarship recipient. The acknowledgement must be in a prominent place and in an appropriate form, and must include the mention of the candidate’s support through an ‘Australian Government Research Training Program Scholarship’.

4.2 Eligibility Requirements

4.2.1 To be eligible for a RTP Stipend, RTP Fees Offset or RTP Allowance a student must be a domestic student or an overseas student enrolled in an accredited HDR course of study at Macquarie University.

4.2.2 To be eligible for a RTP Stipend a student must not be receiving income from another source to support that student’s general living costs while undertaking their course of study if that income is greater than 75 per cent of that student’s RTP Stipend rate. Income unrelated to the student’s course of study or income received for the student’s course of study but not for the purposes of supporting general living costs is not to be taken into account.

 4.2.3 To be eligible for a RTP Fees Offset a student must not be receiving an equivalent award or scholarship from the Commonwealth designed to offset HDR fees.

4.3 Applications

4.3.1 Applications for RTP and iRTP scholarships must be submitted in the required form and by the date determined by Macquarie University. Late applications will not be considered.

4.3.2 Applications for RTP and iRTP scholarships will be initially processed in the Higher Degree Research Office. Applications will then be forwarded to the proposed Faculty for academic staff to make a recommendation on eligibility for admission to the program for which the candidate has applied (in the case of candidates that have not yet commenced in the program). All applications are then assessed by the Associate Dean, Higher Degree Research in the proposed Faculty, and the Executive Director, Research Training and International Research Training Partnerships. Applicants that are assessed as eligible for admission to the program for which the scholarship support is available will also be considered for the award of scholarship against the framework for selection of scholarship awardees as set out in Section 4.4.

4.4 Selection of Scholarship Awardees

4.4.1 The Higher Degree Research Office is responsible for managing the process for awarding RTP and iRTP scholarships included in the scope of these guidelines.

4.4.2 Criteria for the selection of applicants for the award of an RTP or iRTP scholarships are outlined in the Macquarie University Scholarship Rating Criteria.

4.4.3 Candidates that hold a Doctoral level qualification are not normally eligible to receive International Research Training Program Tuition Fee Offset or Stipend Scholarships, or domestic Research Training Program Stipend scholarships.

4.4.4 For iRTP Tuition Fee Offset and Stipend scholarships, and for RTP stipend scholarships, candidates must meet the minimum scholarship rating as outlined in the Macquarie University RTP Scholarship Schedule.

4.4.5 Applicants assessed as possessing sufficient merit against the scholarship rating criteria will be ranked in order of rating by the Faculty Scholarship Selection/Ranking Committee, for scholarship advertised through advertised rounds. This ranking is then reviewed by the University Scholarships Selection Committee (a subcommittee of the Thesis Examinations Subcommittee).

4.4.6 The final ranked list of scholarship applicants is reviewed by the Executive Director, Research Training and Research Training Partnerships, and approved by the Deputy Vice Chancellor (Research).

4.4.7 RTP Stipend or International RTP Tuition Fee Offset/Stipend Scholarship recipients from other institutions seeking to transfer their candidate and scholarship award to Macquarie University will be subject to the selection process and criteria set out in Section 4.4.2. Where an application for transfer is received outside of advertised scholarship rounds, the Associate Dean (Higher Degree Research) may make a recommendation to the Executive Director, Research Training and International Research Training Partnerships in accordance with the principles of this policy, and the applicant may be considered for an out of round scholarship by the Deputy Vice Chancellor Research, in accordance with the Macquarie University RTP Scholarship Scheme Schedule.

4.4.8 Part-time RTP stipends are available under specific circumstances, on application to the Deputy Vice-Chancellor (Research) via the Higher Degree Research Office. Part-time stipends will not be awarded because of candidates’ other employment commitments. Note that this does not apply to candidates enrolled part-time on a tuition-fee offset only.

4.5 Offers

4.5.1 Offers of scholarship are valid only for the year stated in the Letter of Offer, and will be made electronically directly to the applicant.

4.5.2 In the event that a conditional offer is made applicants are required to meet any and all conditions of offer and provide all outstanding documentation with their Acceptance of Offer or by the dates specified in their letter of offer, or the offer of scholarship may be withdrawn.

4.6 General Scholarship Provisions

4.6.1 The type of scholarship support may include RTP Tuition Fee Offsets, Stipends (living allowances), and other allowances. The support available, including RTP Stipend rates and periods of support are outlined in the Conditions of Award.

4.6.2 Provisions for suspension of awards (Leave of Absence), paid leave, and changes to a scholarship holder’s enrolment (variations) are outlined in the Conditions of Award.

4.6.3 RTP Stipend or International RTP Tuition Fee Offset/Stipend Scholarship recipients from other institutions seeking to transfer their candidate and scholarship award to Macquarie University, subject to the selection criteria outlined in Section 4.4.2, will normally have their scholarship tenure reduced in accordance with the provisions for Advanced Standing, as outlined in the Conditions of Award.

4.6.4 Provisions for candidates undertaking work outside the HDR subject are outlined in the Conditions of Award.

4.6.5 Conversion between HDR programs (i.e. transfer from a PhD to MPhil or MPhil to PhD) while in receipt of an award is governed by the University’s Higher Degree Research Transfer Policy. Entitlement to scholarship support will be in accordance with the provisions for Advanced standing, as outlined in the Conditions of Award.

4.7 Supervision and Infrastructure Support

4.7.1 All candidates including those in receipt of RTP scholarships will be entitled to supervisory arrangements as detailed in the University’s Higher Degree Research Supervision Policy. Candidates are referred to the Macquarie University Supervisor Registerand the Macquarie University Research Hub for suitable supervisors and research specialisations.

4.7.2 All candidates are entitled to support towards the infrastructure required for their project as determined by the Faculty in which they are enrolled. Research facilities and infrastructure available in Macquarie University’s Research Centres and Faculties include:

Faculty of Arts

Faculty of Business and Economics, including the Macquarie Graduate School of Management

Faculty of Human Sciences

Faculty of Medicine and Health Sciences

Faculty of Science and Engineering

4.8 Grievances and Review Procedures

4.8.1 Candidates may request a review of decisions affecting their scholarship in relation to the implementation of scholarship conditions, as outlined in their Conditions of Award.

4.9 Arrangements for Optional Industry Placements, Research Internships, Professional Practice Activities

4.9.1 The University engages in a range of professional activities for candidates. Participation in such schemes does not normally extend the duration of the award or the rate of stipend. Any deviation from this practice will require approval of the Deputy Vice-Chancellor (Research).

4.10 Arrangements for Continuing Students

In accordance with the Commonwealth Scholarship Guidelines (Research) 2017:

4.10.1 Domesticcandidates supported or offered support under the former Research Training Scheme will be offered RTP Tuition Fee Offset support for a period necessary to provide at least equivalent support to that which the candidate would have received under the Research Training Scheme.

4.10.2 Overseas candidates supported or offered support under the former International Postgraduate Research Scholarships will be offered RTP Tuition Fee Offset and stipend support for a period necessary to provide at least equivalent support to that which the candidate would have received under the International Postgraduate Research Scholarship.

4.10.3 Candidates supported or offered support under the former Australian Postgraduate Award scheme will be offered RTP Stipend and RTP Allowance support for a period necessary to provide at least equivalent support to that which the candidate would have received under the Australian Postgraduate Award.

4.11 Termination of an RTP Scholarship

4.11.1 In accordance with the Conditions of Award, RTP Scholarships will be terminated when the scholarship holder ceases to be eligible for the award

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