Working from home tips

Macquarie University encourages staff to work from home wherever possible as we deal with the effects of Covid-19.

During this time options can be provided to enable employees to work safely from home. On this page you will find information that will help you to successfully work from home.

When working from home, you should adhere to general principles of workplace health and safety, including setting up your workspace appropriately. We encourage all staff working from home to:

  • Complete the working from home health and safety check list and discuss with your manager
  • Review the Guide for working remotely with your supervisor
  • Look at the video here for information on workstation set up
  • Go to the ergonomics in the work place wiki page here for further information on workstation setup
  • Prevent sprain and strain by ensuring you have an ergonomically robust set up
  • Review the guide to laptop workstation setup
  • If possible, have a designated workspace away from other household areas, or choose a place with the least amount of distractions
  • Your workstation at home should be similar to your office set up. Remember your forearms and thighs should be parallel to the floor
  • Work from a desk and choose a suitable chair - no using the coffee table or sitting on the couch
  • Position your laptop approximately arm’s length away
  • Use a cookbook stand or a book to raise the laptop screen to a comfortable height
  • Place your mouse and keyboard on the desk in front of laptop
  • Take regular rest breaks - move, stretch and or change activity every 20 minutes or before you have any discomfort
  • Vary the types of tasks you do
  • Keep frequently used items close by, such as your mobile phone and use a head set
  • Don’t overload power points and be mindful of power supply cords – tuck them away to avoid tripping

Working from home diagram

We recommend you put plans in place the follow whilst working from home;

  • Treat your work from home like a day in the office – have a routine and keep to your schedule
  • Make sure you take regular breaks
  • Check in with your supervisor and colleagues.
  • Plan to manage your wellbeing – there is information available on the MQ Staff Wellbeing page

It is important now more than ever to try to stay connected. There are a lot of tools that we can use to stay connected. Talk to you supervise and team about what works for you.

Some examples include:

  • phone
  • creating a Whatsapp group
  • video
  • Skype
  • zoom
  • email
  • instant messaging
  • Microsoft teams

When staff are working from home, the University policies on Acceptable Use of IT and data security arrangements continue to apply. This includes ensuring work-spaces are secure and there is no potential access to confidential or sensitive information by others in your home and ensuring secure access and use of Macquarie systems.

It is recommended that University supplied equipment is used , however if using a non-University supplied computer ensure the following:

  • Use antivirus – MQ provides Sophos for home users of Windows and Mac users here.
  • Apply system updates – follow prompts for Windows updates and Mac OS updates to ensure latest security fixes are applied.
  • Use strong passwords – ensure strong passwords exist to access the computer (greater than 8 characters long and not a password used for MQ systems).
  • Limit information stored locally – use OneDrive/SharePoint if possible. Otherwise only download what is necessary for work. Remove University information from non-University computer after use.
  • Remember data security, more is available via the Guide to working remotely or the MQ IT Remote working page

Managers play an important role in providing staff members with support to work flexibly and building a culture based on high performance, trust and outcomes.

We recommend managers read the Fact Sheet for managing teams working remotely and the Lighthouse article from Macquarie Business School’s Associate Professor Yvette Blount Working from home: how managers can make it work for their staff