Order new material

Order new material

Policy and Procedures for Ordering

The development of the Macquarie University Library collection is guided by three core principles:

  • Macquarie University is committed to developing and maintaining a shared collection of published materials to support its research, teaching, learning, community engagement and related activities.
  • Macquarie University makes this published material available through one central physical and electronic Library collection, freely accessible to all members of the University and to members of the community where this is permissible by law.
  • The selection of published materials for the Library collection is a partnership between staff and the Library.

The Library's Collection Development and Evaluation Committee develops and reviews policy, guidelines, procedures and processes and makes recommendations for changes to these to the University Librarian as appropriate.

The University funds the purchase of published materials in two ways:

Purchase of Published Material from Library Funds

Library funds are used to build the shared Library collection.
For more information on how to place an order with the Library, go to 
Library BookVote Funds ordering procedures.

Purchase of Working Copies of Published Materials from Non-Library Funds

Non-Library funds, including research grants, may be used to purchase working copies of published material. Working copy purchases are not handled by the Library.

Working copies of published materials from Non-Library Funds

Financial units are permitted to order certain categories of library-type material without reference to the Library. Non-library funds, including research grants, may be used to purchase published materials in the following categories. Examples of such material include:

  • Working copies, such as
    • computer, laboratory and field work manuals
    • teaching tools such as study guides, test banks, instructor manuals, field manuals
  • Materials that cannot be licensed for whole of University use, such as
    • psychological testing instruments and accompanying manuals which are only available to qualified psychologists
    • industry data or market research reports which cannot be licensed for whole-of-University use
    • Copies of case studies provided to students
  • Materials provided to students, such as
    • Field manuals
    • Case studies
  • Materials needed to support the delivery of a University Consultancy (as defined in the Enterprise Agreement) or provided by the University to a partner institution to meet the University’s obligations under a partnership agreement
  • Ephemeral items, such as a reprint of an article or a pamphlet which is not appropriate to include in the Library collection

The appropriate natural account for these materials is 5027 – Book Purchases Non Library.

Ownership of working copies

All materials purchased with University funds become the property of the University and must remain under the University's control.

Advisory services

The Library staff are happy to provide an advisory service to financial units on the purchase of worktools as appropriate.

Collection building priorities and deadlines

The Library recognises that new research and teaching directions require support through the purchase of relevant Library resources. The collection building priorities process enables academic staff to recommend the purchase of resources to develop the Library's collection in new areas especially in relation to resources purchased on a subscription basis.

Current priorities and deadlines are outlined in the Library Collection Priorities and Ordering Process.

Collection building key dates 2020

21 JanuaryClosing date for receipt of Session 1 reading list material for Reserve
30 AprilDeadline for new journal and database subscription proposals to commence 2021.
01 MayList for new journal and database subscription proposals opened (for 2022 budget year)


Books and other single order items Ext: 7534 
Subscriptions Ext: 7548 / 7519

Books and other single order items lib.acqdep@mq.edu.au
Subscriptions lib.serials@mq.edu.au

Content owner: Library Last updated: 28 May 2020 9:43am

Back to the top of this page