MRes examination FAQs
MRes Thesis Submission FAQs
How is my thesis submission deadline calculated?
Your thesis submission deadline is also known as your expected work submission (EWS) date and this date may vary between candidates because it is based on the candidate's start date, whether full time or part time, whether there have been any interruptions such as Leave of Absence, or whether extensions have been approved. An MRes candidate who commences on 1 January and who is continuously enrolled full time will have an EWS date set early in October that year (for January starter this year, that date is 10 October, 2016). There are many variations such as part time candidature, mid-year start, changes between full and part time, leaves of absence, or extensions. The Higher Degree Research Office (HDRO) calculates the EWS for each candidate taking all variations into account.
How do I find out my Expected Work Submission date (EWS)?
If in doubt, please contact your Faculty HDR team or HDRO who will confirm this important detail for you.
When I'm ready to submit my thesis, what forms are required and who should I contact for signatures?
The following forms must be completed and accompany your thesis submission. You will obtain signatures from your supervisor and department before lodgement.
Where do I submit my MRes thesis?
Submit your thesis in pdf format via email to your Faculty HDR Office.
What is the correct email address to send my thesis to?
Faculties have a designated email address for lodging MRes theses:
E4A Level 7
Science & Engineering
Medicine and Health Sciences
Is there a particular time on the thesis due date that I must submit by?
You must submit all components of your thesis via email (or in same cases in person) by 5pm Sydney time.
What format should I use for the thesis file?
We ask that you email your thesis as a .PDF - although exceptions may include creative or other components and you may provide a USB to your Faculty HDR office where the thesis file size exceeds Gmail attachment limits. All components are due by the 5pm EWS deadline.
What is the naming convention for my thesis document?
Student ID Last Name, Given Name MRES Thesis, example: 44556677 Doe, John MRES Thesis
Are there rules or guidelines for the layout and presentation of my thesis?
There are important standards to observe in the presentation of your thesis. Remember to include a declaration of originality and insert your signature electronically within the thesis PDF. Visit HDRO's website for more information on Thesis Preparation.
Are there any particular requirements for identifying my thesis submission email?
Your email subject line should be as per the following example:
Subject: MRES Thesis: John Doe SN 44556677 (DEPT) Sup: Prof Jane Doe
How will I know whether to email my thesis or submit a hard copy?
Examiners may request a printed copy of your thesis for examination. If this is the case, your supervisor will inform you ahead of submission to prepare hard copies and how many. Remember that spiral binding is not permitted.
My supervisor informed me that one of the examiners wants a hard copy of the thesis? Where do I lodge this?
Where this is the case, you must lodge all components of your thesis, plus accompanying forms at your Faculty HDR office either in person or by other means such as mail or courier. You must arrange for this to arrive by the 5pm deadline. Late penalties apply.
What if I need an extension to EWS date?
If there are exceptional circumstances and you are unable to submit your thesis by the due date, you must complete the MRes EWS Extension form at least two weeks prior to the thesis submission deadline. Cases for "exceptional circumstances" are assessed by the delegate of the HDRC and it is up to the candidate and supervisor to provide an account of the unavoidable delays.
Are there any rules about contact with my thesis examiners?
Under no circumstances will you or your supervisors have any contact with examiners, either in person or by any other means, between the time examiners are appointed and the time your result is decided. Any enquiries from examiners must be referred to HDRO or the Dean, HDR.
What happens if an issues arises and I can't submit my thesis on the expected work submission date?
If your thesis is submitted late, you will be penalised one percentage point from your final MRes thesis grade per calendar day until your thesis is received in the Faculty HDR Office. Submission will be taken as the date your thesis and associated paperwork is submitted electronically.
The university recognises that sometimes candidates are unable to complete work on time, due to illness or misadventure. If you submit your thesis late and have not been able to submit the Extension of Expected Work Submission for MRes form, you must provide a written explanation to HDRO, via your Faculty HDR administration, as soon as possible. You must attach supporting documentary evidence. Normally, only evidence on the Disruption to Studies: Supporting Evidence Schedule will be accepted.
What happens during the examination phase?
Examiners will be given 4 weeks to return their reports. Once received, the Dean HDR, in consultation with your faculty, will determine your examination result, according to the following process:
Step 1: When the two examiner reports are received, they are forwarded to the Faculty Associate Dean HDR (AD/HDR), except in cases where at least one examiner recommends Revise and Resubmit. In these cases, the thesis is sent to a third examiner, and then the process for Step 3 is followed.
Step 2. The AD/HDR consults with the Supervisor and Department MRes Director or Advisor, to decide whether a result can be determined based on two examiner reports, or if there is the need to go to a third examiner. If decision is made to determine result immediately, then the AD/HDR recommends a percentage grade and brief report to the Thesis Examination Sub-Committee (TESC), which makes a final recommendation to the Research and Research Training Committee (RRTC). The result should normally give equal weight to the two examiner reports.
If the result cannot be determined on the basis of the two reports, a third external examiner is sent the thesis.
Step 3. When the third examiner report is received, all three reports are sent to the AD/HDR, who asks for a written report from the Supervisor. The AD/HDR, the Department MRes Director or Advisor, an independent Department MRes Director or Advisor from another Faculty and another researcher in a cognate discipline (but outside the department) recommend a grade, taking into consideration all reports, that is then signed off by the Head of Department and presented at TESC for a final recommendation to RRTC.
How am I notified of the thesis outcome?
As soon as your result has been decided, an official notification from HDRO will be sent to your student email address.
How long will examinations take before I hear the outcome from examiners?
The University will do its utmost to finalise your result quickly. If there are delays on the part of examiners, our Higher Degree Research Office has the responsibility for following them up. Candidates will receive notification of their results as soon as they are available. This could mean you may not receive news of your result when other candidates have heard. This is not cause for worry. You will receive news as soon as your results are finalised.
How long will I be given to make any corrections that are recommended by the examiners?
As with all research degrees, you may be asked to make corrections to your thesis before your award is confirmed. You will normally be given two weeks to complete these corrections, although an extension may be possible (written requests for extension should be addressed to email@example.com). The majority of research candidates need to make some corrections to their theses. You must make sure you are available to make these corrections.
Are there any forms required when I submit my corrections?
The final award of your degree cannot be made until your corrected thesis and Corrections Report form have been received.
How long will I be given if I am required to Revise and Resubmit my thesis?
If you are asked to Revise and Resubmit, you will be re-enrolled into the program and be given a period of three months to rewrite your thesis. You will then have to undergo the examination process again. If you are an international candidate, you will be liable to pay fees for the re-enrolled period until you resubmit your thesis for examination.
My thesis has changed and I now have a final version, do I need to submit a corrected "final" copy?
When thesis examination is completed, all candidates will submit two hard bound copies of their finalised thesis as well as a digital copy of the thesis. Candidates should submit their hard bound copies to their Faculty HDR Office. The final digital copy of their thesis should be forwarded to firstname.lastname@example.org with the following form:
Where will my final version of the thesis be stored?
One hard bound copy and the digital thesis copy will be stored in Macquarie's Library collection and digital thesis repository. The remaining hard bound copy will be distributed to your supervisor.
Do I need to apply for admission to PhD?
Candidates who wish to be considered for admission to MPhil/PhD must contact the Faculty for further information on progression to a PhD.