Unit Guide Procedure
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| All units offered by the University need to provide clear, concise and consistent information to future, current and past students. This document outlines the steps involved in having a Unit Guide written, approved and published. | |
NOTE: This Procedure will be replaced by a new Unit Guide Policy which will be effective for:
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| Academic Senate | Approve, on an annual basis, the units to be offered including the study mode, the study period and the location. |
Head of Department |
For each offering of a unit, determine who will undertake the role of Unit Convenor, consulting the relevant Faculty Associate Dean(s) Learning and Teaching. Determine if additional staff are required. If so determine, or delegate to the Unit Convenor, the responsibility for approving the role of each additional staff member. |
Unit Convenor |
Prepare the Unit Guide. Arrange for the draft Unit Guide to be reviewed by a colleague familiar with the discipline area. Consider the comments and revise the document as deemed appropriate. |
Head of Department and/or Head of Discipline |
Develop a timeline for receipt of draft Unit Guides to ensure they are able to be reviewed and approved prior to commencement. Review all draft Unit Guides to ensure they comply with the Unit Guide Policy, including details of the assessment requirements[eg assessment in this unit includes a literature review (20%), a class presentation (40%) and a two-hour examination (40%)] and what is required to complete the unit satisfactorily (eg pass in all assessment tasks, 50% overall). Ensure there is a separate Unit Guide for each unit offering. Where a unit is co-badged with another Macquarie unit, or units, ensure each unit has its own Unit Guide with different learning outcomes and assessment requirements. Advise the Unit Convenor of any required and/or recommended changes. Once the necessary changes have been made, approve the Unit Guide for publication. |
Unit Convenor |
Ensure the Unit Guide is available, in either printed and/or electronic form, no later than the first officially scheduled class, or in the case of students studying online or externally, the date of commencement of the unit, whichever is the earlier. Ensure the Unit Guide is publicly available without a password or any other form of access being required. Where a change to the learning outcomes and/or required materials is identified after the unit has commenced, obtain approval for the change from the Head of Department, in consultation with the Faculty Associate Dean, Learning and Teaching. Where a change to the assessment requirements is identified after the unit has commenced, obtain approval for the change from the Executive Dean of Faculty (or approved Delegated Authority), in consultation with the Faculty Associate Dean, Learning and Teaching. Where any other change is identified after the unit has commenced, obtain the approval for the change from the Head of Department. Ensure the Unit Guide is peer reviewed in accordance with the curriculum review schedule and that appropriate responses are made to formal evaluative feedback. |
| Faculty Associate Dean, Learning and Teaching | Facilitate meetings of relevant groups within discipline areas to peer review Unit Guides in line with each periodic review of the unit. Consult with the Unit Convenor and Head of Department regarding these reviews. |
Faculty General Manager |
At the end of each study period ensure that each Unit Guide is stored so that a copy is accessible for the time period available for credit for previous studies. Receive requests for copies of Unit Guides. If the Unit Guide is still available in either print and/or electronic form, provide a copy as requested. |
Procedure Information
| Contact Officer | Chair, Learning and Teaching Committee |
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| Date Approved | 7 October 2008 |
| Approval Authority | Learning and Teaching Committee |
| Date of Commencement | For units with a teaching start date of 1 July 2009 or later |
| Amendment Dates | 6 May 2009 - to remove Unit Guide Online requirement |
| Date for Next Review | July 2010 |
| Related Policies, Procedures, Guidelines, Forms or Templates | Unit Guide Policy |
| Keywords | Coursework Unit, Unit Guide, Unit Outline, Unit Convenor, UGO |