| Purpose |
To document the process for the appointment of Honorary, Visiting and Clinical Academics. |
Procedure |
This procedure requires actions by the following:
It involves steps relating to:
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Supervisor
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HONORARY AND VISITING ACADEMICS
Nomination
Complete the Visiting Academic - Request to Invite/Appoint/Renew form ( Form 6.15a) and attach:
- the curriculum vitae (CV) of the proposed appointee
- a written case in support of the appointment including expected contribution and benefits to the University, and any visa implications
- a statement of contribution to date (for reappointments)
- evidence of submission of thesis (if appropriate)
- the amount of funding for airfares, accommodation and living expenses, including the source of funds (Visiting Academics only)
- a copy of sighted evidence of citizenship (e.g. passport, birth certificate) to ensure a visa is not required
Note: the date of birth must be recorded on the request form as this is used to help create an MQ identification number
In relation to a Visiting Scholar, and in addition to the above, provide the following documentation:
- evidence that the student is enrolled at University
- a statement from both the student’s supervisor and the student about the program to be undertaken and benefits foreseen
- information about how the student will be financially supported, for example:
- a dollar amount from the Department (include account code) and/or
- funding from the student’s home university and/or
- a statement from a responsible person (e.g. a parent) that they will fund the student at a particular rate
Forward documents to the Faculty Human Resources (HR) Manager.
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Faculty Human Resources Manager |
Check documentation:
- ensure all documentation has been provided by the supervisor
- sight and collect copies of visa certificate and passport information where applicable
- collect a copy of the candidate’s CV
- obtain approval from Executive Dean or Head of Department
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| Executive Dean/Head of Department |
Approval
Approve or decline the appointment.
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Faculty Human Resources Manager |
Appointment
Establish appointment:
- issue a letter of offer which includes the start and finish dates
- record acceptance and notify the supervisor
Send all documentation to Human Resources for recording and filing.
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Head of Department |
CLINICAL ACADEMICS
Nomination
Complete the Visiting Academic - Request to Invite/Appoint/Renew form ( Form 6.15a) and attach:
- the curriculum vitae of the proposed appointee including appropriate referees
- a statement in support of the nomination from the relevant Head of Clinical Unit
- a written case in support of the appointment including work history and achievements, expected contribution and benefits to the Australian School of Advanced Medicine (ASAM).
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Dean of ASAM |
Interview
Conduct an interview and discuss performance targets with the relevant Head of Department and potential appointee.
Support or decline the nomination.
Proposal Preparation
Where the nomination is supported, prepare a proposal to appoint for the Clinical Advisory Committee.
The proposal will include the recommendation for the level of appointment and will consider the following when determining the appropriate level:
- demonstrable targets achieved during career with an emphasis on the previous 2 years
- demonstrable clinical excellence:
- required for Clinical Academic Senior Lecturer and above
- demonstrated participation in the quality assurance program of the relevant Clinical Unit of Macquarie University Hospital (or, where circumstances are deemed appropriate, other institutions)
- participation in an audit of practice that is placed in the public domain (e.g. website, journal, media)
- annual publication of a clinical series for which the potential appointee has made a considerable contribution (Clinical Academic Professor and Associate Professor appointments only)
- education:
- demonstrated experience with supervised coursework or higher degree students including participation in assessment
- participation in curriculum development and renewal
- demonstrated progress towards a higher degree that incorporate pedagogical understanding unless this is preexisting (Clinical Academic Professor and Associate Professor appointments only)
- research:
- facilitation of research by students and other ASAM staff. This includes the publication of articles in peer-reviewed journals relevant to the specific educational or medical discipline to which the appointee belongs
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Clinical Advisory Committee |
Approval
Support or decline the proposal.
If supported, submit a recommendation for appointment to the Deputy Vice-Chancellor (Provost).
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| Deputy Vice-Chancellor (Provost) |
Approve or decline the appointment.
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Dean of ASAM |
Appointment
Establish appointment:
- issue a letter of offer which includes the start and finish dates
- record acceptance and notify supervisor
Send all documentation to Human Resources for recording and filing.
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Human Resources Officer |
APPOINTMENT PROCESS – HONORARY, VISITING AND CLINICAL ACADEMICS
Create an identification (ID), record start and finish dates and organise a visa application, where applicable. File the documentation.
Liaise with the immigration consultant when required.
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Supervisor/Head of Department |
Manage Appointment:
- provide workplace induction including, where negotiated, email, computer, building and facility access
- claim for expenses by completing a payment request form
- provide ongoing supervision and support to the Honorary, Visiting or Clinical Academic
- notify the Faculty Human Resources Manager and Human Resources when the appointment concludes
- immediately notify the Faculty Human Resources Manager and Human Resources if a visa holding appointee abandons their appointment.
REAPPOINTMENT
Follow the same process for any renewal of appointments as for the initial appointment and in addition include:
- evidence of appropriate contributions during the previous appointment
- projected future contributions
- any resource implications
Consideration of reappointment will normally occur at least three months before the expiry of the appointment.
When reappointing, ensure that the appointee has a valid visa.
TERMINATION
Refer serious cases of misconduct, non-observance or non-compliance to the Manager, Employee Relations together with directions from the Executive Dean, Dean or Head of Department, legislation, University policies, codes of practice, rules or regulations.
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| Manager, Employee Relations |
Investigate and provide a recommendation regarding termination of the appointment to the Director, Human Resources.
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| Director, Human Resources |
Consider and where appropriate approve the recommendation.
Write to the appointee terminating the appointment.
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| Human Resources Officer |
Where the appointee holds a reportable visa (i.e. 419, 442 or 457), notify the Department of Immigration and Citizenship within ten working days of the end or abandonment of the appointment.
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