Overview

• promote collaboration in research, scholarship, and teaching and learning
• facilitate the exchange and sharing of knowledge, experience and expertise in pursuit of its mission
• enhance the reputation of the University

Such appointments are intended to benefit both the University and appointee.

Appointments do not constitute an employment relationship with the University and do not attract any employment-related terms and conditions.

DEFINITIONS
Clinical Academic Appointments: mid-length appointments (up to two years) which are applicable to external medical-related professionals.The appointee is formally attached to the Australian School of Advanced Medicine (ASAM). The appointee must hold a relevant non-academic position that is external to the University and which has a clear academic element.

Honorary Academic Appointments: long-term appointments (up to five years) where the appointee may be formally attached to a Faculty. The appointee is expected to take part in the teaching, research and/or community engagement activities of the University.

Scope

Policy

• Continuing or fixed-term staff of other Australian universities are not eligible for Honorary Academic appointments but may be given Visiting Academic appointments subject to satisfactory  formalisation of arrangements regarding intellectual property and attribution of publications
• Honorary, Visiting and Clinical Academic appointments are not available to staff of the University.
• Where the University offers a continuing or fixed-term appointment to an Honorary, Visiting or Clinical Academic appointee, the Honorary, Visiting or Clinical Academic appointment will automatically cease
• Honorary and Visiting Academics may be separately employed on a casual appointment but such an appointment will be entirely separate from an Honorary or Visiting Academic appointment and will be subject to normal eligibility, approval and visa requirements.
• Honorary, Visiting and Clinical Academic appointments will not be given to students of the University
• Honorary, Visiting and Clinical Academic titles will be restricted to one per person
• Clinical Academic appointments will be, but are not restricted to, those conducting clinical activity at the Macquarie University Hospital

EQUITY
Honorary, Visiting and Clinical Academic appointments will be made on the basis of merit.

• Visiting Academics must hold an appropriate visa
• The costs associated with visas will normally be met by the relevant University organisational unit. The University must keep records of Visiting Academics who hold visas
• The University is obliged to notify the Department of Immigration and Citizenship of the last day of appointment, within ten working days of the termination or abandonment of the appointment

• Honorary Appointments – Appendix A
• Visiting Appointments – Appendix B
• Clinical Appointments – Appendix C

APPROVALS
Honorary and Visiting Academic appointments will require approval by the Executive Dean or Head of Department in accordance with Appendix A and Appendix B.

All Clinical appointments will require approval by the Deputy Vice-Chancellor (Provost).

• participation in independent and/or joint research programs including publishing and acting as grant Chief Investigator (CI) and partner, subject to grant conditions
• adjunct Higher Degree Research (HDR) supervision
• presenting guest lectures to undergraduates and/or postgraduates
• providing advice on research, teaching, curriculum development and evaluation and consultancy
• assisting in other areas of opportunity identified by the University

• use of the Honorary, Visiting and Clinical Academic title as specified in their letter of invitation
• access to the library
• access to on campus parking on payment of prescribed fees
• staff and student rates for purchases at U@MQ

• computer network and email account
• individual or shared access to a computer
• shared office space and individual or shared desk
• negotiated reimbursement of expenses on presentation of receipts
• negotiated airfares and living expenses for visiting academics
• negotiated conference support including airfares
• internal and external research grants subject to grant conditions
• laboratory facilities and support.

Access to these resources will be specified in the Letter of Invitation.

• access to corporate credit cards
• formal supervision of University staff
• primary supervision of Higher Degree Research students
• authority or scope in regard to commenting on behalf of the University, representing the University or binding the University.

Clinical Academics are not recognised for the purpose of Academic Board and Council elections.

OBLIGATIONS OF APPOINTEES
Appointees are required to observe and comply with lawful and reasonable directions from the Executive Dean, Dean and Head of Department, legislative requirements and University policies, code of conduct, rules and regulations in respect of research, learning and teaching and community engagement.

INSURANCE
Honorary, Visiting and Clinical Academic appointees are covered by the relevant University insurance policy such as public liability and volunteer insurance.

Accidents and incidents on campus involving Honorary, Visiting and Clinical Academic appointees must be reported to the Health and Safety Unit.

Visiting appointees holding a visa must maintain suitable health insurance for the duration of their stay in Australia (i.e. Medicare/private health insurance).

LEVEL OF APPOINTMENT
The level of appointment will be applicable for the duration of the appointment unless a change is approved by the relevant approval authority.

A Clinical Academic appointment may be altered to the relevant equivalent level in recognition of any promotion arising from rigorous processes undertaken by a relevant external body such as the Australian Research Council or the National Health and Medical Research Council, in accordance with University policies.

Honorary, Visiting and Clinical Academic appointees may be promoted to a higher level at the time of renewal. A promotion to a higher level will be considered a new application. 

TERMINATION
Honorary, Visiting and Clinical Academic appointments are at the discretion of the University and may be terminated at any time by written notice from the University.

Where the appointee’s external employment situation changes, the Clinical Academic appointment will be reviewed by the DVC (Provost) to determine whether the Clinical Academic appointment should also be terminated.

• evidence of appropriate contributions during the previous appointment
• projected future contributions
• any resource implications

Recommendations for reappointment may include justification for a higher or lower level of appointment.