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iLearn

iTeach - Activating an iLearn space

The ‘My iLearn spaces’ section of iTeach is where a unit’s iLearn space is activated for each new study period.  It is also where the availability of the iLearn space is controlled for students and other staff.  This Quick Guide will show you steps for activating an iLearn space and managing changes.

Access iTeach

  1. Before the start of each study period, you should receive an email notification from your Department Manager advising that you have been assigned an iLearn space to manage in iTeach.
  2. Go to iTeach http://iteach.mq.edu.au
  3. Enter your MQ OneID and password.
  4. Click on My iLearn spaces and find the unit you wish to create the iLearn space for and click Create a new iLearn space.
    Step 4 above

iLearn space title and Delivery mode

In this section you can confirm the name and delivery mode of the iLearn space.

  1. Add any custom text to the iLearn space title if required and select the Delivery Mode from the available options.
  2. Click Next.
    Steps 1 and 2 above

graphic depiction of attention

Custom text

You can add text to the title of your iLearn space.  See examples below…

Example of extra title text

Example of extra title text

Select Initial Content

In this section you can choose whether to base the iLearn space on a previous unit or to start from scratch using a blank template.

  1. Select one from the three Initial Content options available.
  2. Click Next.

graphic depiction of attentionIf you choose to base the iLearn space on a previous unit then you can refer to the Copying an iLearn space – How will content come across? Quick Guide or contact your Faculty iLearn team for further advice. If you choose to start from scratch, you can opt for the standard iLearn template or a specific template for your Faculty from the drop-down list.

Steps 1 and 2 above

Student Access Dates

In this section you can set the student access dates for the iLearn space.

  1. The default dates for access to the unit are set to the start and end of session. You can modify these dates by clicking on the calendar icons and select the new dates you want to change student access from and/or when you want the iLearn space to change to read-only.
    Steps 1 and 2
  2. Click Next.

Add Teaching Staff

In this section you can add additional teaching staff that require access to the iLearn space.

  1. In the Staff Name field, enter the staff member’s name. You will notice that the system will try to predict the name you are entering. Once you find the right person, select by clicking on their name.
    Step 1 above
  2. Assign Role from the available options.
    Step 2 above
  3. Click Add Teaching Staff and the staff member’s details will appear in the list above.
    Step 3 above
  4. Ensure your name also appears in this list as an iLearn Convenor. Having access to an iLearn space in iTeach doesn’t necessarily give you convenor access in iLearn.   
  5. Click Next.

Access permissions for each role

 

Add resources and activities

Import content from other iLearn units

Interact with students

Assess student work

View unit resources and activities

Lecturer

Yes

Yes

Yes

Yes

Yes

Observer – Read only access

No

No

No

No

Yes

iLearn Convenor

Yes

Yes

Yes

Yes

Yes

Tutor

No

No

Yes

Yes

Yes

Add Student Enrolments

In this section you can select the student cohort/s that will have access to the iLearn space.

  1. The system will automatically include the internal and external cohorts for the unit.  Check to confirm these are correct.  If they are not correct click on Remove next to the cohort name.
  2. If required, click on the Add Student Enrolments field, start typing the unit code of the student cohort you wish to enrol e.g. AHIS360. As you type, the system will try to predict the cohort you are entering. Once you find the right cohort, click on it to select. Repeat this process to add additional cohorts. If the unit code only has three letters, you need to ensure you type a space between the letters and numbers, e.g. BBA 100.
    Steps 2 and 3
  3. Click Next.

graphic depiction of attentionFor a Co-taught unit, ensure all cohorts that need access are added. For example, you can map AHIS100, AHIS200 and AHIS215 into the same iLearn space.

Confirmation

  1. Scroll down the page and view all sections. If any sections are incorrect, click Previous and go back to make changes.
  2. Read through the Policy Statement. If you agree, tick to certify that you have read and understood the policy.
    Steps 2 and 3
  3. Click Create this iLearn space.

The new iLearn space will now appear under My iLearn spaces.  If a green egg timer appears in the Link column, it means the iLearn space is being processed.   In peak periods, your iLearn space may take up to 24 hours to appear.

The new iLearn space will have an Orange traffic light status indicating that the space is ready to be accessed from the start date specified in the Student Access Date section. On this date, the traffic light will change to Green. The Green traffic light indicates that your students have access to the iLearn space.

Example of new iLearn space with orange traffic light

Making changes to the iLearn space

After the iLearn space has been created you can make administrative changes to it at any time using iTeach. For example, you may wish to change the student access date or add new teaching staff. To make a change in iTeach:

  1. Under My iLearn space, find the iLearn space you wish to make changes to and click Edit.
    Edit button
  2. Click Edit in the section you wish to make changes to.      
  3. This will take you to another page where you can make the relevant changes.
  4. Click OK once the changes have been made.
  5. Scroll down the page and click Update this iLearn space.
    Steps 2 to 5

The traffic lights are a guide to show you the unit status.

Red traffic light – Not available to students. 
Activate your unit by clicking Edit, making sure you have student cohorts and the appropriate dates set.

Amber traffic light - Pending
The iLearn space will become available to students on a specified date.

Green traffic light – Students have access.
Your iLearn space is available to you students.

Greyed out green traffic light- Read only.
Your iLearn space is read only to students.

 

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