Checklist: Partnerships & engagement

Checklist: Partnerships & engagement

Staff engagement

ACTION: New staff are formally inducted on relevant sustainability matters

Apart from completing the introductory online module, local inductions are important to ensure that departmental focus and strategy, recycling procedures, individual responsibility for conserving energy, etc are known. Encouraging new staff to do their bit right from the start will help to ensure that sustainability strategy and initiatives are successful. 

Resources

Case Study

ACTION: Department has at least one SRN member per 50 staff

Why do it?

Macquarie University has a staff Sustainability Representative Network (SRN) to promote sustainability within departments. The SRN comprises of volunteer staff enthusiastic about providing awareness to their colleagues on sustainability issues and implementing sustainability practices to make a positive difference. Good communicators and well-respected leaders are ideal for this role. 

Resources

Sustainability Representative Network

Case Study

3

ACTION: Staff views are sought, captured and responded to throughout strategy development and review processes

Why do it

Including staff in the review process demonstrates transparency and fosters a sense of collective ownership for the agenda. It also offers staff an opportunity to contribute to the agenda at the highest level and to legitimately scrutinise progress.

Resources

Case Study

When the Vice-Chancellor commenced the process of developing the strategic direction for the University in 2013, there was substantial opportunity for all staff to input into what they felt was important for the University as a whole. The Vice-Chancellor undertook meetings with Departments and Faculties, opened up large focus group opportunities, and requested written submissions and feedback. This was a great example of including staff into the development and review process.

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ACTION: There is a clear process in place that enables staff to feedback through appropriate avenues regarding ideas, concerns, improvements etc.

Why do it?

As a department progresses and develops, new initiatives and innovation often emerge alongside planned activities.  The department should encourage innovation and capture how these unplanned activities contribute to the overall Strategy(s) in order to further develop future staff engagement and reach full potential.

Resources

Case Study

Macquarie Sustainability has a whole wall dedicated to staff communications where ideas, challenges, next steps and general info can be shared at any time (anonymously) with the rest of the team to create opportunities for open discussion during weekly team whip arounds.

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ACTION: Department has promoted at least two campus community/sustainability initiatives or events in the last 12 months

Why do it?

Involvement in community events promotes collaboration and informal networking opportunities, from which staff can benefit. Throughout the year there are a number of community and sustainability related initiatives and events organised on campus for staff to get involved in. These are advertised via the university events website, This Week, Macquarie Sustainability website/Vitality newsletter/Facebook.

Resources

Macquarie events

This Week

Vitality

Macquarie Sustainability Facebook

Case Study

6

ACTION: At least 50% of department staff have participated in at least two campus community/sustainability events over the last 12 months

Why do it?

Involvement in community events promotes collaboration and informal networking opportunities, from which staff can benefit. Throughout the year there are a number of community and sustainability related initiatives and events organised on campus for staff to get involved in. These are advertised via the university events website, This Week, Macquarie Sustainability website/Vitality newsletter/Facebook.

Resources

Macquarie events

This Week

Vitality

Macquarie Sustainability Facebook

Case Study

Procurement and Supplier Engagement

ACTION: Paper purchased is either 100% recycled content or 100% FSC/PEFC certified

Why do it?

Purchase only FSC certified recycled content oxygen bleached paper (OfficeMax product code 1924648) or 100% recycled content paper (OfficeMax product code 1992325 - make sure at least 10% of your teams paper purchase come from this source). Please note that for both these products the ream packaging is recyclable through the paper recycling bins. This Paper can be purchased through OfficeMax.

Resources

Case Study

ACTION: The procurement handbook is utilised, particularly for tender processes

Why do it?

Making a purchasing decision is not just about finding the lowest priced item - as the Procurement Handbook explains. It is a requirement to utiise the Procurement Handbook, though more importantly, it is essential to understand the specific asks when making purchasing decisions. For example, the Handbook specifically states the requirements around sustainability in the decision making process. Any tender processes must include clear sustainability criteria - which the Sustainability team can assist in developing if you are unsure.

Resources

Procurement Handbook

Case Study

When the Library were looking to upgrade their PC fleet, Andrew Aupek contacted Macquarie Sustainability to ensure sustainability criteria was included in the tender documents, and ensure one of the Sustainability team could assess returns in accordance with the set criteria. The assessment was included in consideration of who the final supplier should be for the Library.

ACTION: Relevant staff responsible for purchasing have undergone a process or undertaken training to ensure they understand what it means to make purchasing decisions with sustainability considerations

Why do it?

Staff need to understand what it means to think about sustainability in their purchasing decisions. This is not necessarily intuitive. As such, it is essential that the staff responsible for purchasing receive at least an introduction to sustainable procurement. The Procurement Handbook sets out some information and criteria, though the Sustainability team can also provide training as required.

Resources

Case Study

ACTION: Only Fairtrade and/or ethically sourced tea and coffee are provided in Department kitchens/kitchenettes

Why do it?

Fair trade is a growing international movement that ensures producers in poor countries get a fair deal (certification bodies include Fairtrade, Rainforest Alliance and UTZ). Macquarie University is committed to supporting, using and promoting fairly and ethically traded products. Departments are encouraged to supply fairly traded and ethically sourced trade tea and coffee, which can be purchased through the Campus Hub shop or through OfficeMax (product accreditations are listed alongside catalog items - more information on these labels can be found here). For example, the Jaspers brand is Fairtrade and carbon neutral.

Resources

Case Study

ACTION: Green cleaning products are used in Department offices and kitchens/kitchenettes

Why do it?

Green cleaning refers to using cleaning methods and products with environmentally friendly ingredients, which is designed to preserve human health and environmental quality. Departments are encouraged to use green cleaning products (sprays, detergents etc) that can be purchased through OfficeMax. When searching 'cleaning' products they can be filtered by 'Enviro Choice' on left hand navigation on the OrderMax online catalogue. Alternatively, departments can make their own chemical free cleaning solutions with natural ingredients (eg. cloths, vinegar, lemon). See chemical free cleaning recipes here.

Resources

Green cleaning

Green cleaning recipes

Case Study

ACTION: Tap water is provided at Department meetings instead of bottled water

Why do it?

Bottled water is costly to the environment, with significant resources needed to process, refrigerate and transport bottled water. Macquarie University's 'Tap It - It's Fresh and Free' campaign advocates using tap water and avoiding bottled water. Departments can demonstrate its support for going bottled water free by providing tap water at meetings/functions. 

Resources

Tap it

Case Study

ACTION: if the Department must purchase new appliances and equipment, only items with high energy star and water rating are purchased

Why do it?

Under the Energy Rating labeling scheme, appliances with a minimum 4 star energy rating are to be purchased. The WELS is Australia's water efficiency labelling scheme. Appliances with a minimum 4 star WELS rating are to be purchased. Of course, it may not always be possible to buy with high energy and water rating in mind. This is especially the case when purchasing specific equipment related to research. The main aim is to ensure that where appliances are rated, purchase those with a high rating.

Resources

Energy rating

Water rating

Case Study

ACTION: Department staff purchase 'sustainable' stationery options

Why do it?

OfficeMax offers sustainable stationery options such as notebooks, pens and post-it-notes made from recycled content. Product accreditations are listed alongside catalog items - more information on these labels can be found here. Procuring these items supports the intent of the Purchasing Policy and Procurement Handbook requirements. It also shows we are committed to maintaining our precious finite resources.

Resources

Purchasing Policy

Procurement handbook

Case Study

ACTION: Total amount of paper purchased by the Department over the last 12 months is less than the total amount purchased in the previous 12 months

Why do it?

There is an old mantra - 'you can't manage what you can't monitor'. Office paper is a huge consumable and by reducing the amount used in the first place, departments can save resources and purchase costs. The natural account code for paper is 4356. Once you know your department's paper consumption you can set targets to reduce consumption.   

Resources

Do Something - Save Paper

Case Study

Department of Policing, Intelligence and Counter Terrorism: Paper reduction was a priority sustainability initiative identified by SRN members, Andy McNeill and Annabel Voysey in their sustainability action plan for PICT. With support from fellow staff they have made a huge impact in this area. PICT is now producing course materials on a CD for students rather than providing printed course readers. This has led to a massive saving of 2,028,000* sheets of paper being printed annually (4056 reams of paper), not to mention the dollar savings! In terms of greenhouse emissions, this initiative has resulted in 11 tonnes of carbon dioxide equivalent (CO2-e) being emitted into the atmosphere. Congratulations to PICT for such a great outcome.

Community and Public Engagement

ACTION: Department staff proactively engage with Community Volunteering Leave

Why do it?

Macquarie University actively supports community volunteering by providing up to two days leave for continuing full time and part time staff to participate in fun activities with local communities. The benefits of getting involved are numerous, and far outweigh any concerns you may have about taking time away from the office. Plus it really is simple! Speak to your Human Resources client advisor regarding your Department's official Community Volunteering Leave statistics.

Resources

How to get involved with Community Volunteering

Case Study

ACTION: Department staff have participated in at least one charity collection drive over the last 12 months

Why do it?

Staff can demonstrate their generosity by organising collection drives for various causes and charities. Physical donations provide a direct social benefit to communities in need and promote connections between Macquarie University and community-based organisations.

Resources

Shoes for Planet Earth  - Organise a shoe collection

St Vincent de Paul - For unwanted clothing and household items

Salvation Army - For unwanted clothing and household items

RSPCA - Collect food and other pet items 

Case Study

Human Resources - Recycle for Sight. Claire Phelps and Susan Wallace from Human Resources joined forces to introduce an eyeglass recycling initiative in their Department. Unwanted sight and reading glasses are collected and donated to the Lions Club for their 'Recycle for Sight' program. The Lions Club have volunteers who clean, sort by prescription strength and package the donated glasses which are distributed to people in need in developing countries where they will have the greatest impact.

ACTION: The Department has partnerships with community organisations, one of the outcomes of which advances sustainability

Why do it?

A culture of sharing and collaboration with community organisations supports the strategic priorties, enhances the student experience, improves the University's reputation, and brings associated societal benefits. Activities of this kind are crucial to the development of sustainable communities and are important demonstrations of social responsibility in action. Macquarie is home to an open, engaged and audacious research community that seeks to collaborate with industries, governments, communities and professions who share our desire for discovery. Connect with the relevant university resource to help you make the most of your partnership opportunity in the long term. Who to contact? If the opportunity involves a PACE placement, talk to PACE. If you think you have a research project, please contact the Research Partnerships office.

Resources

PACE

Research Office

Case Study

ACTION: The Department uses sustainable practices when planning events and functions.

Why do it?

University events can have significant impacts on the environment through the production of greenhouse gases, the generation of waste and the depletion of natural resources. As a higher education institute Macquarie University has the opportunity to play a leading role in sustainability by reducing the environmental impact of its events. This guide has been developed to enable staff and students to reduce the ecological footprint of events and help make Macquarie University more sustainable.  Departments are encouraged to supply reusable tableware at meetings and functions, to reduce the environmental impact of disposable catering items. Second hand shops are a great place to purchase reusable glassware, plates and cutlery. You can also place a wanted ad on Freecycle for free reusable items.

Resources

Sustainable Events Guide

Freecycle

Case Study

The 2015 Research Excellence Awards were run following exemplary sustainable events protocols. Erin Semon from the DVC-R office went to great lengths to ensure the event met sustainable events guidelines including:

  • the Award pillars were made of reclaimed timber sourced from an old bridge near Canberra
  • Opting to put the majority of our Award information online and instead of producing a booklet for the event, producing one A4 sheet, which also had the menu printed on it
  • Creating a menu and wine list from produce and other foods sourced as locally as possible
  • the table settings featuring ‘edible’ centrepieces rather than throwaway flower arrangements.

Following sustainability principles for your events can bring all sorts of creative solutions to the fore!

Business and Industry Engagement

ACTION: The Department has partnerships with local businesses and industry, the outcome of which achieves sustainabilty

Why do it?

A culture of sharing and collaboration between business and universities supports the student experience, reputation, leading edge business practices and associated societal benefits. Activities of this kind are crucial to the development of sustainable communities and are important demonstrations of social responsibility in action.  Macquarie is home to an open, engaged and audacious research community that seeks to collaborate with industries, governments, communities and professions who share our desire for discovery.  Connect with the relevant university resource to help you make the most of your partnership opportunity in the long term. Who to contact? If the opportunity involves a PACE placement, talk to the PACE office. If you think you have a research project, please contact the Research Office. If your project is a wide open idea, or you’re not sure, please contact the Corporate Engagement Office.

Resources

PACE

Research Office

Corporate Engagement

Case Study

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