Checklist: Leadership & governance

Checklist: Leadership & governance

Leadership

ACTION: SRN member is supported by their immediate supervisor to attend quarterly SRN meetings, gain professional development and facilitate sustainability initiatives

Why do it?

The SRN has the endorsement of the Vice-Chancellor and the Director of Human Resources. It is important that members receive support from their immediate supervisor or line manager to attend quarterly meetings and professional development throughout the year. The SRN Application Form requires sign off from the applying members' Head of Department or supervisor to ensure they will be supported in their SRN role.

Resources

Sustainability Representative Network

Case Study

ACTION: The Sustainability policy, Procedure and Strategy are documents that are familiar to key department staff

Why do it?

Governance is a key enabler for creating a culture of sustainability, through its ability to provide guidelines, controls and frameworks for sustainability in an open and transparent system. Macquarie has a Sustainability Policy, Procedure and Strategy that outline how the University will embed sustainability into its business practices whilst also complying with relevant legislation.

Resources

Sustainability Policy and Procedure

Sustaining our future 2015-2019

Case Study

3

ACTION: Sustainability is a regular agenda item at meetings

Why do it

Having sustainability as a regular agenda item (4 + times per year) ensures that it does not fall off the radar within your department. It is an opportunity for committees, Department SRN representatives, or others, to report back, share ideas for improvement, and promote sustainability events, opportunities and initiatives (such as research, current M-Power themes). It is also a good opportunity to discuss resource efficiency ideas that could be implemented.

Resources

Case Study

4

ACTION: HoD/Manager actively champions and supports the sustainability agenda

Why do it?

When the HoD, Director and/or Manager is clearly supporting the sustainability agenda through actions and discussion, the message flows through all levels. Having leadership at this level makes reaching sustainability substantially easier.

Resources

Sustaining our future 2015-2019

Case Study

The Office of the Vice-Chancellor has committed to undertake the following:

  • a requirement for event organisers to submit an estimated sustainability rating for every event the Vice-Chancellor will attend.
  • include sustainability KPIs in each staff member’s performance review from 2016, including structured KPIs to support long-term personal development by requiring and demonstrating increased performance and ability against regular role descriptions.
  • an ongoing commitment to and substantial work in developing the University governance model to provide long-term sustainable oversight of the University and its activities.
5

ACTION: HoD/Manager recognises and rewards staff who actively participate in achieving sustainability outcomes

Why do it?

Recognising and rewarding staff for their efforts increases moral, promotes others to do the same, and improves the overall collegiality of the office environment. A sustainability culture audit conducted in early 2015 demonstrated that staff feel their efforts often go unrecognised and unrewarded, disabling them from actively engaging.

Resources

Teaching awards

Research awards

Professional staff awards

Case Study

Carlene Kirvan, the Executive Assistant to the Executive Dean of the Faculty of Arts, has been an active SRN member for a number of years. Her work as part of the SRN is recognised by her immediate supervisor, with the Executive Dean regularly funding Carlene's attendance at the largest sustainability in tertiary education conference in Australasia. This is an exemplary example of how supervisors and managers can recognise staff for their contribution in achieving sustainability outcomes.

6

ACTION: Department has objectives and/or targets relating to sustainability

Why do it?

Objectives and targets relating to sustainability can range from commitments to reduce paper use to broader alignment with the function of the department. Engaging with Target Sustainability will bring alignment with the function of the department to the fore, if you are not already there.

Resources

Sustaining our future 2015-2019

Case Study

The Faculty of Business and Economics mission clearly depicts linkages with sustainability:

"We are an applied and engaged business Faculty making a positive global contribution and impact.
We engage with our stakeholders as we create and share knowledge which addresses business and societal challenges.
"

The connections are most explicit through the statement to make "a positive contribution and impact" and through engaging stakeholders to address "societal challenges".

7

ACTION: HoD/Manager actively promotes tele- and video-conferencing as an alternative to travelling to meetings

Why do it?

Business travel is a large contributor to the environmental footprint of the University. By using videoconferencing and other technology, carbon emissions can be reduced along with cost and time savings. Macquarie's Access Grid Room in E6A 202 is designed for video conferencing. Google hangouts, the iPad2, and Skype are useful tools for videoconferencing.    

Resources

Booking on campus videoconferencing facilities

Case Study

8

ACTION: HoD/Manager actively promotes using volunteering leave 

Why do it?

Macquarie University actively supports community volunteering by providing up to two days leave for continuing full time and part time staff to participate in fun activities with local communities. The benefits of getting involved are numerous – including attracting better talent and creating staff engagement. Plus it really is simple! 

Resources

Volunteering

Case Study

The Macquarie University Sustainability team took a community volunteer day to help look after animals and assist with the daily operations at the Sydney Dogs and Cat Home."Walking dogs and playing with cats all day is not only fun, we were told that it is also enriching for the animals and a very important part of their care," said Belinda Bean, Sustainability Officer. The groups did everything from taking the dogs out, to cuddling the cats and even a spot of laundry. They also bought along with them a store of animal goods including food, treats and toys, kindly donated by Macquarie University staff. "We had a blast!" said Belinda. "Thanks to Macquarie University for the community volunteering leave and to the Sydney Dogs and Cat Home for having us."

ACTION: HoD or Manager proactively advocates participation in campus events

Why do it?

Endorsement by the Head of Department or Manager for staff involvement in campus community events (eg. Biggest Morning Tea, the Courtyard Challenge, Ride2Uni Day) encourages participation. Participation in these sort of inter-departmental events encourages collaboration, networking and a more connected campus community.

Resources

Events

Case Study

10 

ACTION: HoD or Manager has signed the pledge to go disposable plastic water bottle free at Department meetings/functions

Why do it?

Macquarie University's 'Tap It - It's Fresh and Free' campaign advocates using tap water over purchasing disposable bottled water. Head of Departments and Managers can demonstrate their support by signing and displaying the pledge to go plastic bottled water free at meetings and functions.

Resources

Download a copy of the Tap It endorsement poster.

Case Study

The HR department were quick to get involved in the pledge to go bottled water free. You may have seen the poster as you enter C5C to walk up to level 4 to the HR team.

11 

ACTION: Key department staff are familiar with various sustainability related policies, procedures and guidelines

Why do it?

Macquarie University assigns great importance to its role within global society and is committed to making environmentally and socially responsible changes by incorporating sustainability into its actions and practices. Various policies, procedures and guidelines have been developed to address this, including the following: Electronic Waste Policy, Travel Policy, and the Water Management Procedure.

Resources

Travel policy

Procurement policy and handbook

Resource management policy

Water management procedure

Case Study

Human Capital

ACTION: Hiring managers ensure new staff have completed the Sustainability Induction Module

Why do it?

All new starters are required to complete the Online Sustainability Induction Module to engage with the concept and broaden their awareness of the University's commitment. Staff can access the modules by logging into iLearn using their Macquarie OneID and then clicking on the ENROL ME button. The modules also provide practical ways to be more sustainable on campus.

Resources

iLearn

Case Study

ACTION: Department staff are aware of who their SRN member is

Why do it?

SRN members are the first point of contact in their department for colleagues on sustainability issues. SRN members provide two-way communication with Macquarie Sustainability staff, so can convey ideas and ask for assistance where necessary.

Resources

Sustainability Representative Network

Case Study

3

ACTION: Staff are provided with adequate opportunity to engage in professional development

Why do it?

Macquarie University is committed to building the capability of our people by providing development opportunities to staff members. Through development, staff members are enabled and empowered to achieve personal growth and to contribute to the achievement of organisational goals.

Resources

HR courses

Guide for Development

Case Study

ACTION: Performance review processes include key performance indicators (KPIs) to assist the University to reach its stated sustainability goals and objectives

Why do it?

Capturing sustainability actions at this level ensures a coordinated, institution-wide approach to building and maintaining staff  engagement with sustainability across the institution. An annual review cycle ensures the staff member's KPIs remain fit-for-purpose. Reporting activity and progress through formal university reporting structures is critical for ensuring progress against targets is monitored and raises the profile of activity throughout the university.

Resources

Case Study

Amongst other things, the Office of the Vice-Chancellor has committed to include sustainability KPIs in each staff member’s performance review from 2016, including structured KPIs to support long-term personal development by requiring and demonstrating increased performance and ability against regular role descriptions.

ACTION: The HoD/Manager recognises and rewards staff who actively participate in achieving sustainability outcomes

Why do it?

Recognising and rewarding staff for their efforts increases moral, promotes others to do the same, and improves the overall collegiality of the office environment. A sustainability culture audit conducted in early 2015 demonstrated that staff feel their efforts often go unrecognised and unrewarded, disabling them from actively engaging.

Resources

The VC Awards occur on an annual basis, and are in place to recognise professional staff efforts.

Case Study

ACTION: Department has a forum or process for staff to discuss options for efficiencies and improvements 

Why do it?

Staff know how their departments operate better than anyone else and often have good ideas. Having a forum or process for staff to contribute their ideas and suggestions for improving sustainability practices in their Department is a great way to engage and involve staff.

Resources

The Business Process Improvement team can assist with process improvement requirements

Case Study

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